Legislative Coordinator

The American Legion; Washington (District of Columbia); On-site; USD 45,000 - 60,000; Full time

Job summary

A national veterans organization in Washington, D.C. is seeking a Legislative Coordinator to support lobbying efforts and perform office administration tasks. Responsibilities include legislative research, maintaining compliance with lobbying regulations, and coordinating travel and events. The ideal candidate will have a four-year degree, proficiency in Microsoft Office, and excellent organizational and communication skills. This position demands strong attention to detail and the ability to manage multiple tasks effectively.

Qualifications

• One year to three years of relevant experience is required.
• Knowledge of office management systems and procedures is advantageous.

Responsibilities

• Serve as junior lobbyist and coordinate lobbying efforts.
• Perform legislative research and tracking on various policy matters.
• Manage office administration tasks, including scheduling and correspondence.
• Coordinate travel arrangements for events and meetings.

Skills

Proficient in Microsoft Office

Excellent time management

Attention to detail

Strong organizational skills

Excellent written and verbal communication

Education

Four-year college degree

Job description

The Legislative Coordinator position is located in Washington, D.C. The incumbent is responsible for performing general tasks for the American Legion’s Legislative Division. Serve as a junior lobbyist for the organization and coordinate federal lobbying activities.

Lobbying efforts:

Assist in establishing and maintaining relationships with congressional members and staffs, focusing on committees of jurisdiction and key caucuses.

Lobbying Disclosure Act (LDA) compliance program

• Ensure the timely submission of all organizational forms required to maintain compliance with the LDA
• Track the submission of all LD-203 for registered lobbyists associated with the organization
• Manage all accounts associated with the LDA and ensures the timely maintenance of all active registered lobbyists

Conducts legislative research and bill tracking on all relevant policy matters

• Conduct legislative research on areas to include but not limited to veterans, defense, and foreign policy
• Assist in the creation, organization, and dissemination of legislative point papers, letters of support/opposition, congressional testimony, media alerts, and press releases

Office Administration:

Serve as receptionist

• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Screen phone calls, redirect calls, and take messages
• Receive deliveries; sort and distribute incoming mail

Organize and schedule meetings and appointments

• Maintain calendars and invitations
• Maintain contact lists
• Coordinate on-site, virtual and other meetings/events

Produce and distribute correspondence, such as memos, letters, emails, invoices, reports and other correspondence

• Prepare, dispatch and archive correspondence and meeting minutes
• Assist in the preparation of regularly scheduled reports
• Create and maintain filing systems, both electronic and physical
• Process citations and certificates

Manage accounts and perform bookkeeping

• Order office supplies; create purchase requests
• Prepare the monthly credit card and travel expense reports
• Distribute payroll and payable checks

Prepare and facilitate IT equipment and help desk requests

• Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

Maintain office supplies inventory

• Determine inventory level; anticipate needs; place orders; and verify receipt of purchases

Travel Arrangements:

• Coordinate airline, hotel and other required reservations

Events (National Convention, Washington Conference, Spring/Fall Meetings):

• Prepare invitations, agenda, reports, etc., in connection with events
• Arrange logistics (transportation, on-site points of contact, schedule, etc.)
• Communicate with participants to coordinate details and gather required information
• Travel in support of the organization, as required

Perform other duties as assigned.

Reports directly to Director of Legislative

Education/Technical Knowledge:

College education-four-year degree to provide basic familiarity with a variety of subjects.

Additional Skills Needed:

• Proficient in Microsoft Office software (Outlook, Word, Excel, PowerPoint, Teams, etc.)
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills

Experience:

One yr up to 3 yrs

Supervision of Others:

This position involves no responsibility of authority for the direction of others.

Problem Solving:

Involves the evaluation, refining and improving of concepts and practices or the trying out of developments and ideas of others.

Impact of Decisions:

Work involves opportunities for judgmental errors which would result in added costs or reduced efficiency within and between major portions until corrected- usually requires longer time.

Internal and Public Contacts:

Inside the organization, which require the routine exchange of information or simple factual data. Outside contacts are routine and/or negligible.

Physical Factors and Working Conditions:

Physical demands of the position are those, which require manual dexterity for typing/word, processing. The employee is regularly required to talk and hear. The employee frequently is required to stand; walk; sit; use hands to fingers; and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus. Working conditions are within a well-lighted area with air conditioning. Must be able to travel occasionally. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the physical demands of the job.