Donor Communications & Administrative Coordinator

The American Legion; Indianapolis (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

The American Legion seeks an Administrative Assistant to support the Director of Development & Strategic Partnerships and the Office of Fund Development. The role handles calendars, travel, records, and core office operations to keep daily activities efficient.

Responsibilities include donor correspondence, CRM data maintenance, and coordinating meetings, travel, and onboarding for new staff. This position emphasizes accuracy, confidentiality, and strong organizational skills in a dynamic

Qualifications

• One year of college, business, technical schooling or accredited apprentice training.
• MS Word, Excel and Access experience; HRIS database maintenance.
• Customer service telephone skills.
• Excellent organizational skills.

Responsibilities

• Provide administrative support to the Director of Development & Strategic Partnerships and the Office of Fund Development.
• Draft donor communications, acknowledgments, and reports.
• Maintain donor and constituent records in the CRM; pull reports as needed.
• Coordinate office logistics, travel, meetings, and onboarding of new staff.
• Assist with invoices, expense reports and procurement in line with policies.

Skills

Basic office skills

MS Word

Excel

Access

Customer service

Organizational skills

Education

One year of college or equivalent

Tools

HRIS database maintenance

Job description

The American Legion seeks an Administrative Assistant to support the Director of Development & Strategic Partnerships and the Office of Fund Development. The role handles calendars, travel, records, and core office operations to keep daily activities efficient.

Responsibilities include donor correspondence, CRM data maintenance, and coordinating meetings, travel, and onboarding for new staff. This position emphasizes accuracy, confidentiality, and strong organizational skills in a dynamic