Administrative Assistant to the President

Corporate Resources of Illinois; Bartlett (IL); On-site; USD 55,000 - 65,000; Full time

Job summary

Corporate Resources of Illinois in Bartlett, IL is seeking an Administrative Assistant to the President for a full-time role. The position involves managing the President's calendar, coordinating meetings, and handling day-to-day administrative tasks to keep the executive’s day running smoothly.

Ideal candidates hold a Bachelor's degree with 1–2 years of senior-leader support experience, strong organizational skills, and attention to detail.

Qualifications

• Bachelor's degree required.
• 1–2 years of administrative experience, preferably supporting a senior leader or management team.
• Strong organizational skills and exceptional attention to detail.
• Personable, confident communication style and professional interaction with a variety of people.
• Self-starter with ability to work independently and anticipate needs.
• Ability to manage competing priorities in a changing environment.
• Discretion and professionalism when handling confidential information.
• Proficiency with Microsoft Office and Outlook calendars.

Responsibilities

• Manage the President's calendar, schedule meetings and appointments, and keep daily priorities on track.
• Coordinate meetings, organize materials, track follow-ups, and ensure details don’t fall through the cracks.
• Assist with email correspondence, document preparation, recordkeeping, and administrative projects.
• Anticipate scheduling conflicts and address needs before they arise.
• Handle occasional personal administrative requests and scheduling logistics.
• Coordinate with internal and external contacts to move tasks forward efficiently.
• Take ownership of projects and follow through from start to finish.

Skills

Organization

Attention to detail

Communication

Self-starter

Prioritization

Discretion

Team coordination

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Job description

Administrative Assistant to the President - Bartlett, IL

Compensation: $55,000-$65,000 Annually

We are seeking a personable, organized, and proactive Administrative Assistant to the President of a privately held company with a diverse portfolio of business interests and investments.

This is an opportunity for someone who enjoys being the go-to person behind the scenes, keeping priorities organized and making sure the details are handled. Working directly with the President, you will provide day-to-day administrative support, coordinate schedules and commitments, and help keep both business and occasional personal matters running smoothly.

This role is ideal for someone who takes initiative, enjoys variety, and thrives in a small, entrepreneurial environment where they have the flexibility to manage their day, solve problems, and make things happen without needing constant direction.

What You'll Do

Executive & Administrative Support

• Manage the President's calendar, schedule meetings and appointments, and help keep daily priorities on track.
• Coordinate meetings, organize materials, track follow-ups, and ensure important details don't fall through the cracks.
• Assist with email correspondence, document preparation, recordkeeping, and general administrative projects.
• Anticipate scheduling conflicts, identify upcoming needs, and proactively address details before they become problems.
• Handle occasional personal administrative requests, including coordinating appointments and managing scheduling logistics.

Day-to-Day Coordination

• Keep commitments, schedules, and priorities organized across multiple business interests and responsibilities.
• Coordinate with internal and external contacts to ensure tasks move forward efficiently.
• Take ownership of administrative projects and follow through from start to finish.
• Adapt to changing priorities and jump in wherever support is needed.
• Identify opportunities to improve organization, streamline routines, and make the President's day more efficient.

What We're Looking For

• Bachelor's degree required.
• 1-2 years of administrative experience, preferably supporting a senior leader, executive, or management team.
• Strong organizational skills and exceptional attention to detail.
• A personable, confident communication style and the ability to interact professionally with a variety of people.
• A self-starter mentality with the ability to work independently, anticipate needs, and determine what requires attention next.
• Strong follow-through and the ability to manage competing priorities in a changing environment.
• Sound judgment, discretion, and professionalism when handling confidential information.
• Proficiency with Microsoft Office, Outlook calendars, and general office technology.

The Right Personality

We're looking for someone who brings positive energy, takes pride in being dependable, and genuinely enjoys making other people's lives easier. You don't need to have every answer on day one, but you should be resourceful, willing to learn, and comfortable figuring things out.

You're organized without being rigid, personable without losing professionalism, and happy to roll up your sleeves to get things done. You enjoy having ownership over your work and appreciate an environment where initiative is valued over micromanagement.

If you're a natural organizer who takes initiative, enjoys variety, and wants to work closely with business leadership, we'd love to hear from you.

Corporate Resources, on behalf of our client located in Bartlett, IL, is hiring a full-time, permanent Administrative Assistant.