Executive Coordinator

Davoil Inc.; Fort Worth (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Davoil Inc. in Fort Worth, TX is seeking an Executive Assistant to the President who will act as the primary point of contact and provide high-level administrative support.

You'll manage the President's calendar, prepare meetings, handle correspondence, coordinate travel and events, track projects, and assist with budgeting, procurement, HR onboarding, and confidential tasks.

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• 3+ years of executive assistant experience, preferably in a small business.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office Suite and related tools.
• Ability to multitask and maintain confidentiality.

Responsibilities

• Manage the President's calendar and prioritize time-sensitive tasks.
• Prepare meeting agendas, notes, and follow-up materials.
• Handle correspondence on behalf of the President.
• Track projects and compile data or reports as requested.
• Coordinate travel arrangements and company events.
• Maintain company records and assist with budgeting, vendor management, and procurement.
• Support HR activities, onboarding, and team-building events.
• Take on additional duties to support operations and growth.

Skills

Organization & Time Mgmt

Written & Verbal Communication

Microsoft Office

Multitasking

Professionalism & Confidentiality

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Position Summary: The Executive Assistant to the President will serve as the primary point of contact and administrative support for the President. This role requires exceptional organizational skills, proactive problem-solving, and the ability to handle confidential information with discretion. The ideal candidate is a self-starter who thrives in a multitasking environment and can adapt to changing priorities.

Key Responsibilities:

• Administrative Support
  • Manage the President's calendar, including scheduling meetings, coordinating appointments, and prioritizing time-sensitive tasks.
  • Prepare and organize meeting agendas, notes, and follow-up materials.
  • Handle correspondence, e-mails, calls, and written communications on behalf of the President.
• Project Management
  • Assist in tracking key projects and initiatives to ensure deadlines are met.
  • Research, compile, and present data or reports as requested.
  • Act as a liaison between the President and team members to ensure alignment on priorities.
• Travel and Event Coordination
  • Arrange travel plans, itineraries, and accommodations for all traveling team members.
  • Coordinate logistics for company events, meetings, and off-site engagements.
• Operations Support
  • Maintain and organize company records and documentation.
  • Assist with administrative tasks related to budgeting, vendor management, or procurement.
  • Support HR and team activities, such as onboarding and team-building events.
• Other Duties as Assigned
  • Handle projects or tasks as needed to support the company’s operations and growth.

Qualifications:

• Education: Bachelor’s degree preferred or equivalent experience.
• Experience: 3+ years of experience as an Executive Assistant or similar role, preferably in a small business environment.
• Skills:
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • High degree of professionalism, discretion, and confidentiality.

3 days a week

Attachments (1)

Executive Coordinator Job Description 2026.docx