Administrative Assistant to Realtor

Jobot; South Burlington (VT); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Bonuses

401(k) match

Hybrid work

Competitive compensation

Supportive team environment

Job summary

Jobot is seeking an experienced Executive Assistant to a Realtor in Vermont. This role supports a high-performing real estate professional with a focus on transactions, email management, scheduling, and listing coordination.

A flexible hybrid schedule with bonus opportunities enhances the compensation package. The ideal candidate will bring at least 5 years of administrative experience in real estate or sales, strong organizational skills, and proficiency with MLS and CRM tools.

Qualifications

• A minimum of 5 years of experience in an administrative role, ideally within the real estate or sales industry.
• Proven experience in managing transactions, scheduling, and client relations.
• Strong familiarity with social media management and lead generation strategies.
• Exceptional organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills with clients and team members at all levels.
• Proficiency in real estate software and tools, including MLS systems and CRM.

Responsibilities

• Manage real estate transactions from start to finish for a smooth process.
• Handle a high volume of emails and respond professionally and promptly.
• Set appointments for the Realtor, including showings and open houses.
• Upload and manage listing photos to accurately represent properties.
• Coordinate all aspects of listings, including marketing materials and postings.
• Manage Realtor's social media accounts to increase visibility and attract clients.
• Generate leads through networking, online marketing and referrals.
• Keep the Realtor's calendar up-to-date and organized.

Skills

5+ years admin exp

Communication

Social media

Lead gen

Customer service

Self-motivated

Tools

MLS systems

CRM software

Social media platforms

Job description

Executive Assistant to Realtor / Flex Schedule / Bonuses

Job details:

This Jobot Job is hosted by: Haley Lucas

Salary: $55,000 - $75,000 per year

A bit about us:

Are you a seasoned administrative professional with a passion for real estate and a knack for organization? We are seeking an experienced Administrative Assistant to support a high-performing Realtor in the Sales industry. This role is designed for a detail-oriented individual who thrives in a fast-paced environment and is eager to contribute to a dynamic team. The ideal candidate will have a strong background in administrative support, with a specific focus on handling transactions, managing emails, setting appointments, uploading pictures, coordinating listings, and more. If you're a self-starter who is comfortable wearing multiple hats and making a significant impact, this role could be the perfect fit for you!

Why join us?

• Competitive Compensation:


• Performance Bonuses


• 401(k) with Company Match


• Supportive and Collaborative Team Environment


• Hybrid flexibility (where applicable)

Responsibilities

As a Permanent Administrative Assistant to a Realtor, your primary responsibilities will include:

1. Managing all aspects of real estate transactions from start to finish, ensuring a smooth and seamless process for all parties involved.


2. Handling a high volume of emails, ensuring all communications are responded to in a timely and professional manner.


3. Setting appointments for the Realtor, including viewings, open houses, and client meetings.


4. Uploading and managing pictures for listings, ensuring they accurately represent the property and attract potential buyers.


5. Coordinating all aspects of listings, including marketing materials, signage, and online postings.


6. Managing the Realtor's social media accounts, creating engaging content to increase visibility and attract potential clients.


7. Generating leads through various channels, including networking events, online marketing, and referral programs.


8. Scheduling appointments, meetings, and showings, ensuring the Realtor's calendar is always up-to-date and organized.


9. Building and maintaining strong client relations, providing top-notch customer service at all times.

Qualifications

1. A minimum of 5 years of experience in an administrative role, ideally within the real estate or sales industry.


2. Proven experience in managing transactions, scheduling, and client relations.


3. Strong familiarity with social media management and lead generation strategies.


4. Exceptional organizational skills, with a keen eye for detail and the ability to manage multiple tasks simultaneously.


5. Excellent communication skills, both written and verbal, with the ability to liaise with clients and team members at all levels.


6. Proficiency in using real estate software and tools, including MLS systems, CRM software, and social media platforms.


7. A proactive and self-motivated approach, with the ability to work independently and as part of a team.


8. A customer-focused mindset, with a commitment to providing exceptional service at every touchpoint.


9. A valid real estate license is a plus, but not a requirement.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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