Administrative Office Assistant

Jobot; Beverly Hills (CA); On-site; USD 36,000 - 39,000; Full time

Job summary

Jobot in Beverly Hills is seeking an Administrative Office Assistant to help maintain a welcoming, organized office for a private investment firm.

In this on-site role you will greet guests, manage refreshments, organize conference rooms and common areas, handle mail and supplies, assist the Executive Team, and coordinate with vendors to keep operations running smoothly.

Qualifications

• Friendly, dependable, and organized; able to provide a warm, professional experience to visitors.
• Previous office coordination or receptionist experience preferred.
• Ability to maintain a tidy, stocked office environment and handle confidential information.

Responsibilities

• Welcome guests and provide a warm, professional experience
• Prepare and serve coffee, tea, water, and other refreshments
• Keep the kitchen, conference rooms, and common areas clean, organized, and well stocked
• Order and maintain inventory of snacks, beverages, office supplies, and other necessities
• Handle incoming mail, packages, and deliveries
• Coordinate occasional lunches and meal pickups for Executive Team
• Set up and maintain conference rooms for meetings
• Assist with basic administrative tasks such as scanning, printing, copying, filing, and organizing documents
• Provide day-to-day support to the Executive Team
• Coordinate with building staff and vendors as needed
• Help with occasional office errands and special projects
• Maintain a professional, organized, and welcoming office environment
• Handle confidential information with discretion

Job description

Administrative Office Assistant

$26 - $28 per hour | Beverly Hills, CA | On-site | Permanent

Established private Investment Firm - great long term stability!

A bit about us:

We are a growing private Investment firm with an already established history of success! We are continuing to expand our teams and am currently searching for an Experienced Receptionist who can also help with office coordination duties.

Why join us?

• Competitive benefits - for more information, benefits information can be provided to individuals who would like to move forward and be considered for the process!
• Great stability provided for the right person!
• Great team to work with and good leadership that you'd support!
• Intimate small office setting - great for those who love having a close-knit team in house!

Job Details

Please note that this would be an onsite role - great team to work with in the office.

We’re looking for a friendly, dependable, and organized Administrative Assistant to help keep our close-knit office running smoothly. This is a hands-on position for someone who enjoys being helpful, creating a welcoming environment, and taking care of the little details that make an office function well.

What You’ll Do:

• Welcome guests and provide a warm, professional experience
• Prepare and serve coffee, tea, water, and other refreshments
• Keep the kitchen, conference rooms, and common areas clean, organized, and well stocked
• Order and maintain inventory of snacks, beverages, office supplies, and other necessities
• Handle incoming mail, packages, and deliveries
• Coordinate occasional lunches and meal pickups for members of our Executive Team
• Set up and maintain conference rooms for meetings
• Assist with basic administrative tasks such as scanning, printing, copying, filing, and organizing documents
• Provide day-to-day support to the Executive Team
• Coordinate with building staff and vendors as needed
• Help with occasional office errands and special projects
• Maintain a professional, organized, and welcoming office environment
• Handle confidential information with discretion

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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