Administrative Assistant to AVP, Engagement & Belonging

Frederick Community College; Frederick (MD); On-site; USD 46,000 - 49,000; Full time

Benefits offered by this job

Medical insurance

Tuition waiver

Tuition reimbursement

Leave benefits

Retirement plans

Job summary

Frederick Community College in Frederick, MD is seeking an Administrative Assistant to the Associate Vice President for Engagement & Belonging. The role provides high-level confidential support, manages daily AVP workflow, and helps ensure operational effectiveness of the Engagement & Belonging Unit.

Responsibilities include budget tracking, preparing reports and presentations, coordinating meetings and events, ensuring accessibility, managing SharePoint pages, and serving as a primary contact

Qualifications

• Associate’s degree or equivalent combination of education and experience.
• 3+ years of administrative experience.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite and standard office technology.
• Ability to meet deadlines, adapt to changing priorities, and work independently.

Responsibilities

• Serve as the primary point of contact for the AVP for Engagement & Belonging and the unit; greet visitors and screen communications with discretion.
• Monitor unit email inquiries and provide information, referrals, and guidance.
• Evaluate and manage routine administrative and engagement-related matters using sound judgment.
• Maintain understanding of unit priorities to provide informed administrative support.
• Coordinate events, trainings, and outreach for unit initiatives and programs.
• Develop, prepare, and support communications materials, including briefs, announcements, and presentations.
• Maintain organized electronic files, calendars, and project tracking related to unit priorities.
• Support budget tracking, procurement, and purchasing processes in line with college policies.
• Attend meetings, prepare agendas, record minutes, and distribute follow-ups.

Skills

Administrative experience

Microsoft Office

Verbal communication

Written communication

Discretion

Education

Associate degree

Equivalent experience

Tools

SharePoint

PeopleSoft

Job description

Frederick Community College in Frederick, MD is seeking an Administrative Assistant to the Associate Vice President for Engagement & Belonging. The role provides high-level confidential support, manages daily AVP workflow, and helps ensure operational effectiveness of the Engagement & Belonging Unit.

Responsibilities include budget tracking, preparing reports and presentations, coordinating meetings and events, ensuring accessibility, managing SharePoint pages, and serving as a primary contact