Executive Assistant to AVP, Student Affairs (Hybrid)

Alvernia University; Northern (KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

403(b) Retirement Plan

Tuition remission

Flexible/hybrid work options

Paid holidays

On-campus wellness

Employee meal plan

Job summary

Alvernia University in Reading, PA, seeks a Senior Administrative Assistant to support the Associate Vice President of Student Affairs/Dean of Students and the division with day-to-day operations, calendar management, budgeting assistance, and handling inquiries with professionalism.

The role requires 3–5 years of executive assistant experience, strong MS Office skills, and excellent communication. Evening/weekend availability and travel may be required, with comprehensive benefits offered.

Qualifications

• Minimum 3–5 years’ experience as an executive assistant or similar role.
• High-level proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint.
• Strong analytical, interpersonal, communication, and conflict-resolution abilities.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
• Availability to work evenings, weekends, or travel as required.

Responsibilities

• Provide frontline assistance to internal and external groups, including answering inquiries, responding to requests, scheduling meetings, processing paperwork, and ensuring a professional office environment.
• Assist the AVP with maintaining calendar and scheduling meetings.
• Process invoices from divisional expenses for payment and process expense reports and credit card reconciliations.
• Monitor the budgets of all offices within the Student Affairs division and provide reporting.
• Assist with booking rooms and catering for meetings and events; support student affairs communications during peak periods.

Skills

MS Word

MS Excel

MS PowerPoint

Analytical skills

Interpersonal communication

Time management

Evenings/weekends travel availability

Job description

Alvernia University in Reading, PA, seeks a Senior Administrative Assistant to support the Associate Vice President of Student Affairs/Dean of Students and the division with day-to-day operations, calendar management, budgeting assistance, and handling inquiries with professionalism.

The role requires 3–5 years of executive assistant experience, strong MS Office skills, and excellent communication. Evening/weekend availability and travel may be required, with comprehensive benefits offered.