Administrative Assistant – Terminal Operations

Penn Tank Lines; Danville (PA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

Wellness program

Employee assistance program

401(k) with company match

Holiday, vacation & personal time

Job summary

Penn Tank Lines is seeking an Administrative Assistant to support terminal operations with precise recordkeeping and dependable day-to-day coordination. The role emphasizes following procedures, maintaining organized documentation, and providing consistent administrative support to drivers and staff.

The position requires a high school diploma, strong attention to detail, Excel-lent communication, and reliable multitasking in a fast-paced terminal environment.

Qualifications

• High school diploma or equivalent required.
• Strong attention to detail and ability to maintain accurate records and identify errors.
• Clear verbal and written communication skills, including professional telephone and email communication.
• Basic math skills and ability to work accurately with numbers and documentation.
• Good organizational skills, dependability, and ability to manage daily tasks with minimal supervision.

Responsibilities

• Provide administrative and clerical support to terminal operations.
• Process, organize, scan, and maintain operational paperwork and records, including driver and load documentation.
• Assist with billing, invoicing, and related administrative tasks.
• Enter and update information in company systems and maintain accurate records.
• Communicate with drivers, coworkers, customers, and other contacts by telephone and email to support daily operations.
• Use Microsoft Office applications and other company systems to complete daily administrative tasks.
• Assist with maintaining an organized office environment.
• Learn and follow company procedures related to administrative tasks and terminal operations.
• Perform other duties as assigned.

Skills

Attention to detail

Communication skills

Organizational skills

Numbers accuracy

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Penn Tank Lines is seeking an Administrative Assistant to support terminal operations with precise recordkeeping and dependable day-to-day coordination. The role emphasizes following procedures, maintaining organized documentation, and providing consistent administrative support to drivers and staff.

The position requires a high school diploma, strong attention to detail, Excel-lent communication, and reliable multitasking in a fast-paced terminal environment.