Administrative Assistant - Terminal Operations

Penn Tank Lines; Mechanicsburg (Cumberland County); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with company match

Holiday, vacation & personal time

Job summary

Penn Tank Lines, a privately held transportation company with over 50 years of experience moving fuel and bulk products, seeks an Administrative Assistant to support terminal operations in Mechanicsburg, PA. You will manage records, provide clerical support, and coordinate day-to-day tasks to keep documentation accurate and operations running smoothly.

Requires a high school diploma, sharp attention to detail, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• Strong attention to detail and ability to maintain accurate records.
• Clear verbal and written communication skills including professional phone and email communication.
• Good organizational skills and ability to manage daily tasks with minimal supervision.

Responsibilities

• Provide administrative and clerical support to terminal operations.
• Process, organize, scan, and maintain operational paperwork and records.
• Assist with billing, invoicing, and related administrative tasks.
• Enter and update information in company systems and maintain accurate records.
• Communicate with drivers, coworkers, customers, and other contacts by telephone and email to support daily operations.
• Use Microsoft Office applications and other company systems to complete daily administrative tasks.
• Assist with maintaining an organized office environment.
• Learn and follow company procedures related to administrative tasks and terminal operations.

Skills

Attention to detail

Communication skills

Organizational skills

Basic math

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

• Location 300 Mulberry Dr.,Mechanicsburg, PA, 17050,United States
• Base Pay $20.00 - $25.00 / Hour
• Employee Type FT - Non-Exempt
• Required Degree High school

About the Role

We are seeking an Administrative Assistant to support terminal operations through accurate recordkeeping, consistent administrative support, and dependable day-to-day coordination. This role is well suited for someone who values structure, follows established procedures, and takes pride in keeping documentation complete, organized, and up to date.

Core Responsibilities

• Provide administrative and clerical support to terminal operations.
• Process, organize, scan, and maintain operational paperwork and records, including driver and load documentation.
• Assist with billing, invoicing, and related administrative tasks.
• Enter and update information in company systems and maintain accurate records.
• Communicate with drivers, coworkers, customers, and other contacts by telephone and email to support daily operations.
• Use Microsoft Office applications and other company systems to complete daily administrative tasks.
• Assist with maintaining an organized office environment.
• Learn and follow company procedures related to administrative tasks and terminal operations.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required.
• Strong attention to detail and ability to maintain accurate records and identify errors.
• Working knowledge of Microsoft Office applications and ability to learn company systems.
• Clear verbal and written communication skills, including professional telephone and email communication.
• Basic math skills and ability to work accurately with numbers and documentation.
• Good organizational skills, dependability, and ability to manage daily tasks with minimal supervision.
• Positive attitude and willingness to learn company procedures and the transportation industry.
• Familiarity with the geography of the areas served by the terminal, or willingness to develop this knowledge.
• Ability to work in an industrial or warehouse-type environment.

Summary

About Us

Penn Tank Lines is a privately held transportation company with over 50 years of experience moving fuel and bulk products safely and efficiently. With a fleet of 400+ trucks serving two-thirds of the U.S., we're known for reliability, safety, and a strong commitment to our people. We value long-tenured employees, supportive leadership, and a team-focused work environment where contributions are recognized and respected.

What We Offer:

• Medical, dental, and vision insurance
• Employer-paid life, accident & disability coverage
• Wellness & employee assistance programs
• 401(k) with company match
• Holiday, vacation & personal time

Penn Tank Lines is an Equal Employment Opportunity/Affirmative Action Employer and does not discriminate on the basis of race/color, religion, sex, sexual orientation, gender identity, national origin, medical history, protected veteran status, disability or any other legally protected status.