Administrative Assistant - Terminal Operations

Penn Tank Lines; Danville (PA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

Wellness program

Employee assistance program

401(k) with company match

Holiday, vacation & personal time

Job summary

Penn Tank Lines is seeking an Administrative Assistant to support terminal operations with precise recordkeeping and dependable day-to-day coordination. The role emphasizes following procedures, maintaining organized documentation, and providing consistent administrative support to drivers and staff.

The position requires a high school diploma, strong attention to detail, Excel-lent communication, and reliable multitasking in a fast-paced terminal environment.

Qualifications

• High school diploma or equivalent required.
• Strong attention to detail and ability to maintain accurate records and identify errors.
• Clear verbal and written communication skills, including professional telephone and email communication.
• Basic math skills and ability to work accurately with numbers and documentation.
• Good organizational skills, dependability, and ability to manage daily tasks with minimal supervision.

Responsibilities

• Provide administrative and clerical support to terminal operations.
• Process, organize, scan, and maintain operational paperwork and records, including driver and load documentation.
• Assist with billing, invoicing, and related administrative tasks.
• Enter and update information in company systems and maintain accurate records.
• Communicate with drivers, coworkers, customers, and other contacts by telephone and email to support daily operations.
• Use Microsoft Office applications and other company systems to complete daily administrative tasks.
• Assist with maintaining an organized office environment.
• Learn and follow company procedures related to administrative tasks and terminal operations.
• Perform other duties as assigned.

Skills

Attention to detail

Communication skills

Organizational skills

Numbers accuracy

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

• Base Pay $20.00 - $25.00 / Hour
• Employee Type FT - Non-Exempt
• Required Degree High school

Description

About the Role

We are seeking an Administrative Assistant to support terminal operations through accurate recordkeeping, consistent administrative support, and dependable day-to-day coordination. This role is well suited for someone who values structure, follows established procedures, and takes pride in keeping documentation complete, organized, and up to date.

Core Responsibilities

• Provide administrative and clerical support to terminal operations.
• Process, organize, scan, and maintain operational paperwork and records, including driver and load documentation.
• Assist with billing, invoicing, and related administrative tasks.
• Enter and update information in company systems and maintain accurate records.
• Communicate with drivers, coworkers, customers, and other contacts by telephone and email to support daily operations.
• Use Microsoft Office applications and other company systems to complete daily administrative tasks.
• Assist with maintaining an organized office environment.
• Learn and follow company procedures related to administrative tasks and terminal operations.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required.
• Strong attention to detail and ability to maintain accurate records and identify errors.
• Working knowledge of Microsoft Office applications and ability to learn company systems.
• Clear verbal and written communication skills, including professional telephone and email communication.
• Basic math skills and ability to work accurately with numbers and documentation.
• Good organizational skills, dependability, and ability to manage daily tasks with minimal supervision.
• Positive attitude and willingness to learn company procedures and the transportation industry.
• Familiarity with the geography of the areas served by the terminal, or willingness to develop this knowledge.
• Ability to work in an industrial or warehouse-type environment.

Summary

About Us

Penn Tank Lines is a privately held transportation company with over 50 years of experience moving fuel and bulk products safely and efficiently. With a fleet of 400+ trucks serving two-thirds of the U.S., we’re known for reliability, safety, and a strong commitment to our people. We value long-tenured employees, supportive leadership, and a team-focused work environment where contributions are recognized and respected.

What We Offer:

• Medical, dental, and vision insurance
• Employer-paid life, accident & disability coverage
• Wellness & employee assistance programs
• 401(k) with company match
• Holiday, vacation & personal time

Penn Tank Lines is an Equal Employment Opportunity/Affirmative Action Employer and does not discriminate on the basis of race/color, religion, sex, sexual orientation, gender identity, national origin, medical history, protected veteran status, disability or any other legally protected status.