Administrative Assistant - Temporary Position

Merakey; Louisiana; Hybrid; USD 21,000 - 30,000; Part time

Job summary

Merakey is seeking a temporary Real Estate Administrative Assistant to support our Facilities Management team. This part-time, up to 20 hours per week role follows a hybrid schedule with some in-office days at our headquarters in Lafayette Hill, PA.

The Real Estate Administrative Assistant will manage payments, compliance filings, building access, mail, and notary needs across a multi-state portfolio of 620+ properties in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Five or more years of administrative experience required with minimum three years in real estate, property management, or a corporate real estate department.
• Experience supporting facilities or real estate operations is desirable.
• Strong communication and organizational skills are essential.

Responsibilities

• Assisting Facilities Management and Associate Director as required.
• Liaising between facilities and other departments.
• Preparing and managing payment processing for vendor invoicing.
• Aiding in project bidding and the approval process.
• Coordinating documents and dispatch requests for the Facilities Department as needed.
• Maintaining vendor files.
• Office supply ordering and other miscellaneous office operations including light lifting (mail, files, supplies) and mail & shipping.
• Performing other related duties as required.

Skills

Customer service

MS Word

Excel

Outlook

PowerPoint

Data entry

Independent work

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Outlook

Job description

Are you looking for an opportunity to work with an extraordinary team? At Merakey, we put heart and soul into everything we do. We are seeking a temporary part-time Real Estate Administrative Assistant to support our Facilities Management team.

Shift : Part-time up to 20 hours per week - hybrid schedule with some in-office days at our headquarters in Lafayette Hill, PA for mail and shipping.

Location : 620 E. Germantown Pike, Lafayette Hill, PA 19444

Position details:

The Real Estate Administrative Assistant keeps the Real Estate departments payments, compliance filings, building access, mail, and notary needs current across a multi-state portfolio of 620+ owned and leased properties. The Real Estate Administrative Assistant is a temporary, part-time position of up to 20 hours per week for an experienced, well-trained real estate administrator.

• Assisting Facilities Management and Associate Director of Facilities as required.
• Acting as a liaison between facilities and other departments.
• Preparing and managing payment processing for vendor invoicing.
• Aiding in project bidding and the approval process.
• Coordinating documents and dispatch requests for the Facilities Department as needed.
• Maintaining vendor files.
• Office supply ordering and other miscellaneous office operations including light lifting (mail, files, supplies) and mail & shipping.
• Performing other related duties as required.
• The proper candidate will also be able to work independently and cooperatively with others as required as well as posses effective verbal and written communication skills.

About Merakey

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse.

Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!

• High School Diploma or GED required.
• Five or more years of administrative experience required with minimum three years work experience in real estate, property management, or a corporate real estate department.

The ideal candidate will possess:

• Outstanding customer service skills when answering the phone, supporting with internal and external vendors.
• Proficiency with Microsoft Word, Excel, Outlook & Power Point.
• High attention to detail and experience with data entry.
• The ability to work independently within a limited schedule, meet recurring deadlines without day-to-day direction, and will hand off cleanly to the Real Estate Coordinator on days oft.