Administrative Assistant - Temporary Position

Merakey; Marble Hall (PA); Hybrid; USD 25,000 - 36,000; Part time

Job summary

Merakey is seeking a Real Estate Administrative Assistant to support our Facilities Management team in Lafayette Hill, PA. This temporary, part-time role (up to 20 hours weekly) offers a hybrid schedule with occasional in-office days for mail and shipping at the headquarters.

Responsibilities include managing payments, filings, notary needs, and coordinating documents for a multi-state portfolio of 620+ properties. High attention to detail and strong communication are essential.

Qualifications

• High School Diploma or GED required.
• Five or more years of administrative experience preferred.
• Three years of experience in real estate, property management, or a corporate real estate department.

Responsibilities

• Assist Facilities Management and the Associate Director of Facilities as required.
• Act as a liaison between facilities and other departments.
• Process vendor invoicing payments and related documentation.
• Aid in project bidding and the approval process.
• Coordinate documents and dispatch requests for the Facilities Department as needed.
• Handle office operations including mail, files, supplies, and light lifting.
• Perform other related duties and work independently when needed.

Skills

Customer service

Data entry

Independent work

Verbal communication

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Administrative Assistant - Temporary Position

#114035

Lafayette Hill, Pennsylvania, United States

Position Type

PRN (no set schedule or hours)

Work Schedule

Varies

Description

Are you looking for an opportunity to work with an extraordinary team?At Merakey, we put heart and soul into everything we do.We are seeking a temporary part-timeReal Estate Administrative Assistantto support ourFacilities Management team.

Shift: Part-time up 15-20 hours per week - hybrid schedule with some in-office days at our headquarters in Lafayette Hill, PA for mail and shipping.

Location: 620 E. Germantown Pike, Lafayette Hill, PA 19444

The Real Estate Administrative Assistant keeps the Real Estate department’s payments, compliance filings, building access, mail, and notary needs current across a multi-state portfolio of 620+ owned and leased properties.The Real Estate Administrative Assistant is a temporary, part-time position of up to 20 hours per week for an experienced, well-trained real estate administrator.

• Assisting Facilities Management and Associate Director of Facilities as required.
• Acting as a liaison between facilities and other departments.
• Preparing and managing payment processing for vendor invoicing.
• Aiding in project bidding and the approval process.
• Coordinating documents and dispatch requests for the Facilities Department as needed.
• Office supply ordering and other miscellaneous office operations including light lifting (mail, files, supplies) and mail & shipping.
• Performing other related duties as required.
• The proper candidate will also be able to work independently and cooperatively with others as required as well as posses effective verbal and written communication skills.

About Merakey

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse.

Merakey is proud to be an Equal Opportunity Employer!We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!

Requirements

• High School Diploma or GED required.
• Five or more years of administrative experience required with minimum three years work experience in real estate, property management, or a corporate real estate department.

The ideal candidate will possess:

• Outstanding customer service skills whenanswering the phone, supporting with internal and external vendors.
• Proficiency with Microsoft Word, Excel, Outlook & Power Point.
• High attention to detail and experience with data entry.
• The ability to work independently within a limited schedule, meet recurring deadlines without day-to-day direction, and will hand off cleanly to the Real Estate Coordinator on days oft.

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.