Administrative Assistant - Temporary Position

Merakey; Whitemarsh Township (Montgomery County); Hybrid; USD 21,000 - 34,000; Part time

Job summary

Merakey is seeking a temporary part-time Real Estate Administrative Assistant to support our Facilities Management team at the Lafayette Hill headquarters. This hybrid role offers up to 20 hours per week, with in-office days for mail and shipping, located at 620 E.

Germantown Pike, Lafayette Hill, PA 19444. The ideal candidate will bring five-plus years of administrative experience in real estate or property management, strong customer service, proficiency with Word/Excel/Outlook/PowerPoint, and

Qualifications

• Five or more years of administrative experience required with minimum three years work experience in real estate, property management, or a corporate real estate department.
• High School Diploma or GED required.

Responsibilities

• Assisting Facilities Management and Associate Director of Facilities as required.
• Acting as a liaison between facilities and other departments.
• Preparing and managing payment processing for vendor invoicing.
• Aiding in project bidding and the approval process.
• Coordinating documents and dispatch requests for the Facilities Department as needed.
• Maintaining vendor files.
• Office supply ordering and other miscellaneous office operations including light lifting (mail, files, supplies) and mail & shipping.
• Performing other related duties as required.
• The proper candidate will also be able to work independently and cooperatively with others as required as well as posses effective verbal and written communication skills.

Skills

Customer service

Independent work

Attention to detail

Deadline oriented

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Requirements

• Five or more years of administrative experience required with minimum three years work experience in real estate, property management, or a corporate real estate department.
• High School Diploma or GED required.
• Five or more years of administrative experience required with minimum three years work experience in real estate, property management, or a corporate real estate department.

The Ideal Candidate Will Possess

• Outstanding customer service skills when answering the phone, supporting with internal and external vendors.
• Proficiency with Microsoft Word, Excel, Outlook & Power Point.
• High attention to detail and experience with data entry.
• The ability to work independently within a limited schedule, meet recurring deadlines without day-to-day direction, and will hand off cleanly to the Real Estate Coordinator on days oft.

Are you looking for an opportunity to work with an extraordinary team? At Merakey, we put heart and soul into everything we do. We are seeking a temporary part-time Real Estate Administrative Assistant to support our Facilities Management team.

Shift

Part-time up 15-20 hours per week - hybrid schedule with some in-office days at our headquarters in Lafayette Hill, PA for mail and shipping.

Location

620 E. Germantown Pike, Lafayette Hill, PA 19444

Position Details

The Real Estate Administrative Assistant keeps the Real Estate department’s payments, compliance filings, building access, mail, and notary needs current across a multi-state portfolio of 620+ owned and leased properties. The Real Estate Administrative Assistant is a temporary, part-time position of up to 20 hours per week for an experienced, well-trained real estate administrator.

• Assisting Facilities Management and Associate Director of Facilities as required.
• Acting as a liaison between facilities and other departments.
• Preparing and managing payment processing for vendor invoicing.
• Aiding in project bidding and the approval process.
• Coordinating documents and dispatch requests for the Facilities Department as needed.
• Maintaining vendor files.
• Office supply ordering and other miscellaneous office operations including light lifting (mail, files, supplies) and mail & shipping.
• Performing other related duties as required.
• The proper candidate will also be able to work independently and cooperatively with others as required as well as posses effective verbal and written communication skills.

About Merakey

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year.

Merakey strictly follows a zero-tolerance policy for abuse.

Merakey is proud to be an Equal Opportunity Employer!

We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status.

Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply.

Merakey welcomes all Veterans to apply!