Administrative Coordinator

Surveying And Mapping, LLC; Jacksonville (FL); On-site; USD 41,000 - 52,000; Full time

Job summary

Surveying And Mapping, LLC in Jacksonville, FL is seeking an Administrative Coordinator to organize daily office administration and support a multi-department team. The role involves answering calls, greeting visitors, processing mail, coordinating travel, and maintaining records.

You will work with HR, IT, Marketing, Accounting, and Safety to keep operations running smoothly, manage office supplies, events, and vendor contracts, and assist with writing and editing business communications.

Qualifications

• 3+ years of administrative experience.
• Proficient in Microsoft Office Suite.
• Strong communication and organization skills.

Responsibilities

• Provide general administrative support
• Answer calls and direct to appropriate party
• Greet visitors
• Coordinate travel arrangements and expense reporting
• Prepare and edit business communications
• Coordinate with HR, Marketing, IT, Accounting and Safety

Skills

Administrative experience

Microsoft Office

Communication skills

Tools

Concur Travel & Expense

Job description

Surveying And Mapping, LLC

Administrative Coordinator

US-FL-Jacksonville

Job ID: 26-8012

# of Openings: 1

Category: Administrative

Jacksonville

Overview

Founded in 1994, Surveying And Mapping, LLC (SAM) is a nationwide leader in geospatial and construction-phase solutions. With more than 50 offices and 1,600 professionals, we deliver the scale, technology, and expertise needed to support projects of any size.

SAM streamlines project delivery through a single, coordinated team, offering in-house capabilities across land surveying, aerial mapping, subsurface utility engineering (SUE), utility coordination (UC), GIS, BIM, and construction engineering inspection (CEI).

By combining advanced technology, digital workflows, and decades of experience, we provide accurate, actionable data that helps clients move critical infrastructure projects forward with confidence.

At SAM, you’ll be part of a team that values innovation, growth, and the opportunity to make a tangible impact on the built environment.

Responsibilities

The Administrative Coordinator is responsible for organizing and coordinating office administration and procedures in order to ensure organizational effectiveness and efficiency.

• Provide general administrative support
• Answer incoming calls and direct to appropriate party
• Greet visitors
• Responsible for administrative setup of new employees
• Maintain confidentiality of sensitive information
• Maintain office and breakroom inventory
• Process incoming and outgoing mail and express mail shipments
• Assist with securing travel arrangements and expense reporting
• Provide support including, but not limited to, filing, copying, data entry, spreadsheet maintenance and Salesforce database tasks as needed
• Plan and execute regular company events
• Coordinate food orders for employee meetings
• Coordinate and partner with HR, Marketing, IT, Accounting and Safety departments to provide local support
• Contract with office vendors and service providers
• Provide writing and editing support for a variety of business communications and support proposal efforts
• Assist with facility project such as internal moves and reconfigurations
• Place small furniture orders

Qualifications

• 3+ years recent administrative experience
• Proficient in Microsoft Office Suite - Word, Excel, Power Point, and Outlook
• Longevity in prior employment
• Superior communication, presentation, organization, multi-tasking and problem-solving skills
• Ability to work independently as well as collaboratively
• Ability to maintain privacy and confidentiality
• Experience with Concur Travel and Expense preferred, but not required

Equal employment opportunity, including veterans and individuals with disabilities.

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