Administrative Assistant & Support

Mountainise Inc; San Francisco (CA); Remote; USD 27,552 - 41,328; Part time

Benefits offered by this job

Stable part-time W2 employment

Exposure to modern business tools

Collaborative work culture

Job summary

Mountainise Inc is looking for a detail-oriented Administrative Assistant & Support Specialist to join their remote operations team. This part-time role involves managing executive tasks, maintaining documentation, and ensuring smooth communication between teams and clients.

The ideal candidate will have at least 1 year of administrative experience and a Bachelor's degree preferred. Strong organizational skills and proficiency with Google Workspace are required. This position offers flexible scheduling and stable W2 employment.

Qualifications

• Minimum 1 year of administrative or virtual assistant experience.
• Reliable internet connection and ability to work independently in a remote setting.
• Discretion and confidentiality with sensitive company information.

Responsibilities

• Provide administrative support to executives and project managers.
• Manage calendars, meeting coordination, and follow-ups.
• Organize and maintain documentation in Google Workspace.

Skills

Strong communication skills

Organizational skills

Proficiency with Google Workspace

Experience with project management tools

Education

Bachelor’s degree or equivalent work experience

Tools

Google Workspace

Slack

Microsoft Office

Job description

Location: Remote (USA)

Experience: 1+ Year Preferred

Department: Operations / Executive Support

Employment Type: Part-Time (W2)

Hours: ~10 Hours per Week

Schedule: Flexible, EST/PST Overlap Preferred

Mandatory Step (Read Before Applying): Record a 2 minute Loom video introducing yourself and explaining why you are a good fit for this role. Without a Loom video, your application will not move forward.

About the Role

We are seeking a detail-oriented Administrative Assistant & Support Specialist to join our remote operations team. This role is ideal for someone who is highly organized, proactive, and comfortable managing executive and project-related administrative tasks in a digital environment. You’ll play a key part in supporting leadership, maintaining documentation, and ensuring smooth communication between internal teams and clients.

Key Responsibilities

• Provide administrative support to executives and project managers.
• Manage calendars, meeting coordination, and follow-ups.
• Organize and maintain documentation in Google Workspace (Docs, Sheets, Drive).
• Track and update task progress using project management tools (ClickUp, Asana, or Monday.com).
• Assist with onboarding tasks, client communication, and status updates.
• Prepare summaries, meeting notes, and internal reports as requested.
• Perform data entry, scheduling, and general operational support.
• Coordinate with HR or Finance for timesheets, invoicing, or internal forms when required.

Required Skills & Qualifications

• Bachelor’s degree preferred (or equivalent work experience).
• Minimum 1 year of administrative or virtual assistant experience.
• Strong communication and organizational skills.
• Proficiency with Google Workspace, Slack, and Microsoft Office tools.
• Familiarity with project management or CRM tools (ClickUp, HubSpot, or Salesforce preferred).
• Reliable internet connection and ability to work independently in a remote setting.
• Discretion and confidentiality with sensitive company information.

What We Offer

• Stable part-time W2 employment with consistent weekly hours.
• Exposure to modern business tools and technology.
• Collaborative and growth-oriented work culture.