Remote Administrative & Operations Specialist

Mountainise Inc; United States; On-site; Full time

Job description

Location: Remote (USA)

Experience: 1+ Year Preferred

Department: Operations / Executive Support

Employment Type: Part-Time (W2)

Hours: ~10 Hours per Week

Schedule: Flexible, EST/PST Overlap Preferred

Mandatory Step (Read Before Applying): Record a 2 minute Loom video introducing yourself and explaining why you are a good fit for this role. Without a Loom video, your application will not move forward.

About the Role

We are seeking a detail-oriented Administrative Assistant & Support Specialist to join our remote operations team. This role is ideal for someone who is highly organized, proactive, and comfortable managing executive and project-related administrative tasks in a digital environment. You’ll play a key part in supporting leadership, maintaining documentation, and ensuring smooth communication between internal teams and clients.

Key Responsibilities

• Provide administrative support to executives and project managers.
• Manage calendars, meeting coordination, and follow-ups.
• Organize and maintain documentation in Google Workspace (Docs, Sheets, Drive).
• Track and update task progress using project management tools (ClickUp, Asana, or Monday.com).
• Assist with onboarding tasks, client communication, and status updates.
• Prepare summaries, meeting notes, and internal reports as requested.
• Perform data entry, scheduling, and general operational support.
• Coordinate with HR or Finance for timesheets, invoicing, or internal forms when required.

Required Skills & Qualifications

• Bachelor’s degree preferred (or equivalent work experience).
• Minimum 1 year of administrative or virtual assistant experience.
• Strong communication and organizational skills.
• Proficiency with Google Workspace, Slack, and Microsoft Office tools.
• Familiarity with project management or CRM tools (ClickUp, HubSpot, or Salesforce preferred).
• Reliable internet connection and ability to work independently in a remote setting.
• Discretion and confidentiality with sensitive company information.

What We Offer

• Stable part-time W2 employment with consistent weekly hours.
• Exposure to modern business tools and technology.
• Collaborative and growth-oriented work culture.