Administrative Assistant/Support

STI; San Juan (PR); Hybrid; USD 35,000 - 50,000; Full time

Job summary

A global technology company in San Juan, PR, is seeking an Administrative Assistant for a hybrid support role. The position requires excellent communication skills, experience with Microsoft Office, and must be bilingual in English and Spanish. Responsibilities include administrative tasks, maintaining office supplies, coordinating events, and assisting with expense reports. Short turnaround for interviews required.

Skills

Excellent verbal/written communication skills

Experience with Microsoft Office applications

Flexibility and multitasking ability

Attention to detail

Bilingual (English/Spanish)

Job description

Overview

Administrative Assistant [Must have Excel, PowerPoint, Expense Reports] • San Juan, PR • 3-6 months

Address: T-Mobile Center B-7 Tabonuco St. Suite 401, Guaynabo, PR 00968-3028

This is an Administrative Support position in San Juan, PR that requires being onsite in the office 2-3 days/week.

Must be bilingual (English/Spanish). The hiring manager would like to conduct phone interviews this week, then in-person interviews on Wednesday, so there is a short turnaround time needed.

Responsibilities

• Administrative Support (Hybrid) duties in a fast-paced, global technology company environment.
• Facilities POC:
  • Maintain employee parking passes
  • Maintain employee and visitor office badges
  • Receive packages
  • Coordinate with building manager for maintenance, inspections, or required drills
  • Stock office supplies and maintain inventory
• In office events:
  • Assist with research, planning, and coordination of team events
  • Assist with planning and coordination of meetings
  • Assist with research, planning, and coordination of CSR events
• Certifications:
  • Coordinate gathering certifications needed to do business in PR from government agencies
• PMO activities:
  • Enter/review team members’ expense reports
• Other:
  • Assist with translation of documents from Spanish to English and English to Spanish

Qualifications

• Excellent verbal/written communication and interpersonal skills; outgoing and proactive.
• Experience with Microsoft Office applications (Word, PowerPoint, Excel).
• Flexibility, ability to multitask and handle a fast-paced work environment.
• Attention to detail.
• Excellent verbal/written skills in both English and Spanish.