Administrative Support :: Guaynabo, PR

STI; Guaynabo (PR); Hybrid; USD 27,552 - 34,440; Part time

Job summary

A temporary administrative support firm in Guaynabo is seeking a bilingual (English/Spanish) Administrative Support professional. This role involves coordinating employee facilities, supporting events, and assisting with translations. The position requires excellent communication skills and proficiency in Microsoft Office applications. Candidates should be flexible and proactive in a fast-paced environment. The assignment is expected to last 3-6 months, requiring onsite work 2-3 days per week.

Qualifications

• Outgoing and proactive in accomplishing tasks.
• Experience in a fast-paced work environment.

Responsibilities

• Maintain employee parking passes.
• Coordinate with building management for maintenance.
• Assist with planning team events and meetings.
• Assist with translations between English and Spanish.

Skills

Excellent verbal/written communication skills

Microsoft Office applications

Flexibility and multitasking

Attention to detail

Bilingual (English/Spanish)

Job description

Overview

Administrative Support position in San Juan, PR that requires being onsite in the office 2-3 days/week. It is a temporary backfill role, probably 3-6 months. The candidate must be bilingual (English/Spanish). The hiring manager would like to conduct phone interviews this week and in-person interviews on Wednesday, October 23.

Responsibilities

• Facilities POC: Maintain employee parking passes
• Facilities POC: Maintain employee and visitor office badges
• Facilities POC: Receive packages
• Facilities POC: Coordinate with building manager for any maintenance, inspections, or required drills
• Facilities POC: Stock office supplies and maintain inventory
• In Office Events: Assist with research, planning, and coordination of team events
• In Office Events: Assist with planning and coordination of meetings
• In Office Events: Assist with research, planning, and coordination of CSR events
• Certifications: Coordinate gathering certifications needed to do business in PR from government agencies
• PMO Activities: Enter/review team members’ expense reports
• Other: Assist with translation of documents from Spanish to English and English to Spanish

Required Qualifications To Be Successful In This Role

• Excellent verbal/written communication and interpersonal skills and must be outgoing and proactive in order to accomplish tasks
• Experience with Microsoft Office applications (Word, PowerPoint, Excel)
• Flexibility, ability to multitask and handle a fast-paced work environment
• Attention to detail
• Excellent verbal/written skills in both English and Spanish