Administrative Assistant Sr - N3

Lockheed Martin; Fort Worth (TX); On-site; USD 50,000 - 93,000; Full time

Benefits offered by this job

Medical insurance

Flexible work arrangements

401(k) match

Paid time off

Holidays

Parental Leave

EAP

Flexible Spending Accounts

Education Assistance

Life Insurance

Short-Term Disability

Long-Term Disability

Job summary

Lockheed Martin is seeking an Administrative Assistant to perform a range of secretarial and administrative duties for a supervisor or senior staff member. The role involves filing, drafting reports, and supporting office operations while guiding junior staff when needed.

Candidates should have experience in MS Office, calendar management, and travel planning, with strong verbal and written communication skills for internal and external stakeholders.

Qualifications

• Administrative Assistant experience required.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
• Experience managing emails, calendars, and schedules.
• Experience in travel planning and expense reporting.

Responsibilities

• Managing dynamic multi-disciplinary schedule via MS Outlook with rapid notification of schedule changes. The schedule includes office activities, conference roons, and visistaion schedules
• Anticiapate and coordinate with Program Manager regularly for near term and long term staff actions
• Support front office and staff meeting agenda coordination. Will attend and take minutes and create action items as required
• As needed, arrange domestic and international travel and prepare expense travel reports
• Manage multiple audiovisual and telecommnications devices on sight

Skills

Email management

Calendar management

Communication skills

Tools

MS Office

Job description

Standard Job Description

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Standard Job Description

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Resposibilites Include

• Managing dynamic multi-disciplinary schedule via MS Outlook with rapid notification of schedule changes. The schedule includes office activities, conference roons, and visistaion schedules
• Anticiapate and coordinate with Program Manager regularly for near term and long term staff actions
• Support front office and staff meeting agenda coordination. Will attend and take minutes and create action items as required
• As needed, arrange domestic and international travel and prepare expense travel reports
• Manage multiple audiovisual and telecommnications devices on sight

Basic Qualifications

• Administrative Assistant experience
• Must be proficient in MS Office (Outlook, Word, Excel, and PowerPoint)
• Experience in managing emails, calendars, and schedules
• Experience in travel planning and expense reporting

Desired Skills

• Capable of prioritizing and operating at the next level of leadership
• Advanced user of MS Outlook email and calendar
• Advanced user of Microsoft Office Word, EXCEL, Power Point; Expert in web-based applications on desktop and mobile devices;
• Manage travel related risks and anticipate alternate actions;
• Demonstrable evidence of working in a diverse cultural team and customer environment.
• Demonstrable evidence of being a team player capable of establishing a partnered environment in the department and with adjacent teams.
• Demonstrated evidence of being a team player working with internal and external teams seeks excellence, in all assignments
• Evidence of being a Fast Learner
• Excellent verbal and written abilities to interface with domestic and international customers.
• Self-motivated and highly driven.
• Active Secret Clearance

Pay Information

Full-Time Salary Range: $50300.00 - $93300.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered:

Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.
• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.