Administrative Assistant Sr - N3

Lockheed Martin; Fairborn (OH); Hybrid; USD 50,000 - 93,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Flexible work arrangements

401(k) match

Paid time off

Holidays

Parental Leave

Education Assistance

Job summary

Lockheed Martin is seeking an experienced administrative professional to provide on-site office management and comprehensive support to the LMGA team in Fairborn, OH, with remote duties for distant offices. You will coordinate meetings, visitor access, and document processing while ensuring smooth daily operations.

The role requires strong communication, time-management, and proficiency with Microsoft Office; travel planning via Concur and expense reporting are key components of the position.

Qualifications

• Significant experience in office management and administrative support.
• Strong communication and interpersonal skills within a team.
• Ability to prioritize tasks and manage time with limited supervision.
• Proficiency in Microsoft Office suite.

Responsibilities

• Oversee on-site office management for LMGA team in Fairborn, OH.
• Coordinate meetings, visitor processing, and document handling.
• Manage travel via Concur and process related expenses.
• Prepare and edit reports and memorandums using standard software.
• Interface with building management and handle mail, packages, and security basics.

Skills

Office management

Administrative support

Communication

Prioritization

Teamwork

Time management

Tools

SAP Concur

Microsoft Teams

Zoom

Skype

VOIP

Job description

Standard Job Description

Provides daily on-site office management and administrative assistant support to a 7-member Lockheed Martin (LM) Government Affairs (LMGA) team, primarily out of the Fairborn, OH office, but also remotely in support of geographically-separated offices outside Eglin AFB, FL and Hanscom AFB, MA.

Performs a variety of secretarial and administrative duties for assigned Leader and team members, to include:

• Orchestrating Lockheed-Martin (LM)-hosted meetings in the Fairborn office meeting spaces, to include working with meeting POC to identify number of meeting attendees; selecting best meeting space; ensuring meeting POC’s enter non-LM visitors into VisitLM; greeting/checking in all visitors against approved visitor list; documenting non-LM participants in VisitLM; and assisting in the smooth execution of all meetings
• Maintaining proficiency in the office’s Communications, Information Technology and Security equipment to facilitate meetings and resolve issues as they arise
• Maintaining proficiency in Concur’s travel planning software tools, assisting travelers, as needed
• Making Travel Card purchases and filing associated expense reports, for self, and assisting others with their expense reports in Concur system
• Making Purchasing Card (P-Card) purchases, and conducting monthly reconciliation of P-Card statements from US Bank website
• Tracking and reporting status of the offices’ allocated budgets
• Supporting document review for LM POCs, which includes receiving hard copy documents; making them available to non-LM reviewers; and documenting/transmitting hand-written comments back to the LM POC
• Facilitating LMGA annual and ad-hoc sponsorship agreements
• Administering to other office duties to include interface with building management; arranging for annual deep cleaning; scheduling ShredIt visits; packaging and receiving FedEx packages
• Communicating with LM personnel across the company, their non-LM customers, and members of the local communities via phone and personal computer
• Maintaining and expanding existing filing system, as needed
• Maintaining proficiency in My Timecard, to assist others, as needed
• Creating, reviewing and editing documents (e.g., reports, correspondence, and memorandums) using Standard Desktop software such as Microsoft Teams and Adobe-based software applications
• Answering the Fairborn office’s main phone in real time and via VOIP answering software; and assisting/referring callers, as appropriate
• Receiving, referring, or answering mail
• Mastering applicable LM policies governing all of the above
• Performing other duties as assigned

Basic Qualifications

Significant and recent experience serving in office management and administrative assistant position.

Effective communication and interpersonal skills and ability to work within a team.

Ability to initiate and prioritize tasks, and manage time with limited supervision.

High level of proficiency in the use of the Microsoft Office suite.

Willingness and ability to learn and take on tasks in support of high-performing LMGA team.

Desired Skills

Experience with SAP Concur – or equivalent – Travel and Expense software application

Experience operating teleconferencing and communication systems via web-based applications such as VOIP, Zoom, Skype, MS Teams, etc.

Experience inputting and processing check requests for various contributions and sponsorships.

Experience with time and attendance software

SECRET security clearance desired.

Pay Information

Full-Time Salary Range: $50300.00 - $93300.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered:

Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.
• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.