Administrative Assistant Spec - N4

Lockheed Martin; Orlando (FL); On-site; USD 60,000 - 112,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible work arrangements

401(k) match

Paid time off

Job summary

Lockheed Martin in Orlando, FL is seeking an Administrative Assistant to support the Vice President of S&GS Mission Systems and S&GS Deputy, handling confidential matters and serving as a front-facing member of the leadership team.

Responsibilities include screening calls, scheduling in Outlook, arranging domestic and international travel, processing visitor requests, distributing program documents, coordinating meetings, and supporting leadership initiatives.

Qualifications

• Proficient with Word, Excel, PowerPoint, Outlook, Concur, and other standard company programs.
• Previous administrative assistant experience supporting executives.
• Ability to organize and prioritize work assignments.
• Self-starter able to work independently.
• Good attendance and work habits.
• Maintain confidential/private records and information.
• Multitask with accuracy.
• Work well with all personalities and stay calm under pressure.
• Willing to be flexible with work schedule including weekends as needed.

Responsibilities

• Screen all incoming calls and visitors.
• Set up meetings in Outlook and manage calendars.
• Arrange domestic and international travel and prepare Travel Requests.
• Process visitor requests for program guests.
• Generate program documents and distribute electronically.
• Organize meetings for regular and large staff gatherings.
• Contribute to a highly motivated leadership team.

Skills

Organizational skills

Multitasking

Independence

Discretion

Time management

Calm under pressure

Tools

Word

Excel

PowerPoint

Outlook

Concur

Job description

Standard Job Description

You will be the Administrative Assistant for the Vice President of S&GS Mission Systems and S&GS Deputy

Standard Job Description

You will be the Administrative Assistant for the Vice President of S&GS Mission Systems and S&GS Deputy

What You Will Be Doing

As the Administrative Assistant, you will be responsible for all aspects of running the Vice President's office. The selected candidate must be able to maintain the strictest standards of confidentiality regarding any discussions, meetings, or activities. The Administrative Assistant must possess a professional, welcoming personality as a forward facing member of the organization. Specific responsibilities shall include but not be limited to the following:

• Screen all incoming calls and visitors


• Set up meetings in Outlook and maintain the calendars by accepting or declining meeting invitations based on knowledge of upcoming events.


• Arrange domestic and international travel, prepare Travel Requests and get requests approved by appropriate parties, obtain itinerary on-line.


• Process visitor requests for program guests.


• Generate program documents and provide electronic distribution of documentation.


• Organize meetings for both regularly scheduled business meetings and large staff meetings.


• Directly contribute to a highly motivated and functioning leadership team.

MUST BE A US CITIZEN-This role is located at a facility that requires special access

Basic Qualifications

• The candidate must be proficient with Word, Excel, PowerPoint, Outlook, Travel Planning (Concur), and other standard company programs.


• Previous administrative assistant experience supporting executives


• The ideal candidate should have the ability to organize and prioritize work assignments;


• Self-starter able to work independently;


• Should have good attendance and work habits;


• Have the ability to maintain Vice President confidential/private records and information;


• Ability to handle more than one task at a time with accuracy;


• Works well with all personality types and is calm when under pressure.


• Candidate must also be flexible with their work schedule and available on weekends as needed.

Desired Skills

• Should have an in-depth working knowledge of the standard Lockheed Martin office tools.


• Ability to coordinate events and symposiums.

Pay Information

Full-Time Salary Range: $60300.00 - $112100.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered: Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.


• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.