Administrative Support Spec - N3

Lockheed Martin; Moorestown Township (NJ); On-site; USD 57,000 - 105,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Flexible work arrangements

401(k) match

Paid time off

Holidays

Parental Leave

EAP

Education Assistance

Life Insurance

Short-Term Disability

Long-Term Disability

Job summary

Lockheed Martin is seeking an Administrative Assistant Specialist to support the Maritime Integrated Air & Missile Defense (MIAMD) program in Moorestown, NJ. The role focuses on coordinating meetings, CAC card handling for travelers, and comprehensive calendar and expense support.

This position requires a proactive, details‑oriented mindset and a strong ability to manage multiple tasks for internal teams and customers. A thorough, collaborative approach is essential for program success.

Qualifications

• 5+ years of administrative/office support experience (defense or aerospace preferred).
• Proven experience coordinating internal & external meetings, including large reviews/off-sites.
• Proficiency with Microsoft365 (Outlook, Teams, Word, Excel, PowerPoint) and expense-reporting tools.
• Strong written communication skills for agendas, minutes, and action-item tracking.
• Excellent multitasking and prioritization to manage overlapping meetings, travel requests, and admin duties.

Responsibilities

• Coordinate Internal and External Meetings and logistics.
• CAC Card management for travelers requiring CAC for travel.
• Provide calendar management and expense reporting support.
• Assist with on-site customer meeting logistics and notes.
• Identify process improvements for meeting logistics and admin workflows.
• Support program teams with administrative tasks and collaboration.

Skills

Microsoft365

Meeting coordination

Multitasking

Communication

Calendar management

Tools

Microsoft 365 suite

CAC Card systems

Expense reporting tools

Job description

Standard Job Description

Performs variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Provides data and information to others on functional unit processes and procedures.

Performs variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Provides data and information to others on functional unit processes and procedures.

Role

We are seeking a proactive, detail‑oriented Administrative Assistant Specialist to support the Maritime Integrated Air & Missile Defense (MIAMD) program teams. The person selected for the role will:

• Coordinate Internal and External Meetings


• CAC Card management for travelers that require a CAC Card to travel;


• Provide calendar management, expense reporting, and other assistance duties as needed.


• This role requires strong multitasking skills, a collaborative mindset, and a genuine “people person” approach.


• Customer Meeting Coordination: Plan, schedule, and execute logistics for customer meetings. Keeping track of Lockheed Martin and customer attendees, ordering catering, preparing tent cards, sign-in sheets, arranging AV support, submitting Lockheed Martin Visits, and on‑site support.


• Internal Meeting Coordination: Plan, schedule, and execute logistics for internal meetings including a monthly Program Tier 3 Review and quarterly Off-sites. Schedule Review, update and promulgate agenda, track and coordinate the posting of the Program chart decks on Microsoft Teams, host the reviews (sharing program charts), capture action items and draft and send meeting minutes.


• Administrative Support: Provide calendar management, expense reporting, and other assistance duties as needed.


• Working with our customers to manage CAC Cards for those who require one for program execution


• Continuous Improvement: Identify process efficiencies and recommend best practices for meeting logistics and administrative workflows.

Basic Qualifications

• 5 years plus of Administrative/Office support experience (defense or aerospace industry preferred)


• Proven experience coordinating internal & external meetings, including logistics for large reviews/off‑sites


• Proficiency with Microsoft365 (Outlook, Teams, Word, Excel, PowerPoint) and expense‑reporting tools


• Strong written communication skills for agendas, minutes, and action‑item tracking


• Excellent multitasking and prioritization to manage overlapping meetings, travel requests, and admin duties


• Detail‑oriented with an ability to build rapport with customers, internal teams, and vendors


• Advanced calendar management and event‑logistics expertise

Desired Skills

• Process‑improvement mindset – able to spot inefficiencies in meeting logistics and propose best practices


• Confidentiality and security awareness when handling private information and CAC‑card data


• Clear, concise written communication for drafting agendas, minutes, and follow‑up action items.


• Familiarity with CAC‑card issuance and travel‑card procedures for government travelers

Pay Information

Full-Time Salary Range: $56600.00 - $105000.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered:

Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.


• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.