Administrative Assistant Spec - N4

Lockheed Martin; Moorestown Township (NJ); On-site; USD 68,000 - 126,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible work arrangements (e.g., 4x10

401(k) match

Paid time off

Holidays

Parental Leave

Employee Assistance Program (EAP)

Flexible Spending Accounts

Education Assistance

Life Insurance

Short-Term Disability

Long-Term Disability

Job summary

Lockheed Martin is seeking an Administrative Assistant to support the VP RMS Quality and the Director of Quality Transformation and Excellence. The role involves maintaining calendars, arranging travel, and coordinating with internal and external stakeholders to ensure timely communication between executives and assistants.

The position requires multitasking in a fast-paced environment, discretion with confidential information, and strong organizational and written/verbal communication skills.

Qualifications

• Ability to work with all levels of internal management and staff, as well as outside clients and customers.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams and working knowledge of SharePoint, Confluence, etc. with key insights to all IT-related needs
• Ability to handle confidential, sensitive and classified information with discretion.
• Ability to multi-task and complete assignments accurately and on time.
• Effective organizational and decision-making skills
• Exceptional communication skills, verbal and written and a demonstrated ability to deal with executive level contacts both within and outside of the company
• Advanced experience with Microsoft Office Suite, with particular focus on Outlook, PowerPoint, Teams, Excel, Word
• Demonstrated flexibility and proficient in handling competing priorities and/or requests
• Working knowledge of Lockheed Martin policies and procedures and prior experience with other office applications such as Concur or P2P
• Experience coordinating large meetings, leadership reviews, offsite events, and customer engagements involving multiple stakeholders.

Responsibilities

• Administer support for the VP of RMS Quality and the Director of Quality Transformation and Excellence.
• Maintain calendars, arrange meetings, travel, and interface with internal and external customers.
• Coordinate communication between Executives and staff assistants in a timely and efficient manner.
• Multi-task in a fast paced and deadline driven environment without constant leadership oversight.
• Manage email, telephone calls and other requests with discretion and tact.
• Support and coordinate team meetings and offsite events requiring strong organizational skills.
• Proactively resolve scheduling conflicts and issues.
• Maintain an efficient work environment.

Skills

Professional communication

MS Office proficiency

Discretion with confidential info

Organizational skills

Executive support experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

SharePoint

Confluence

Concur

P2P

Job description

WHAT WE'RE DOING

At Lockheed Martin, we are at the forefront of innovation, partnering to create groundbreaking solutions and building the future of aerospace and defense. Our team of dedicated professionals is on a mission to address some of the world’s most challenging engineering problems. Every day, we leverage our unique skills and experiences to design, build, and deliver advanced technologies that make a difference globally. Our culture empowers employees to think big, achieve excellence, and develop incredible products. If you have the passion and courage to dream big, we invite you to help us build a better tomorrow.

Standard Job Description

At Lockheed Martin, we are at the forefront of innovation, partnering to create groundbreaking solutions and building the future of aerospace and defense. Our team of dedicated professionals is on a mission to address some of the world’s most challenging engineering problems. Every day, we leverage our unique skills and experiences to design, build, and deliver advanced technologies that make a difference globally. Our culture empowers employees to think big, achieve excellence, and develop incredible products. If you have the passion and courage to dream big, we invite you to help us build a better tomorrow.

THE WORK

Administrative Assistant for the VP of RMS Quality and the Director of Quality Transformation and Excellence.

Maintains calendars to ensure efficiency and maximum use of leader's time, arranges meetings, makes travel arrangements and interfaces with internal and external customers.

Works effectively with internal and external staff assistants to schedule meetings and coordinate communication between Executives in a timely and efficient manner.

Ability to multi-task in a fast paced and deadline driven environment without constant oversight from leadership

Demonstrates initiative, discretion and tact in managing email, telephone calls and other requests. Ensures all correspondence is accurate, complete and properly handled.

Supports and coordinates varied team meetings and offsite events which necessitates strong organizational skills

Operates with a proactive nature to ensure conflicts or issues are handled in advance, and quickly resolves unexpected conflicting meetings and schedules.

Maintains an efficient work environment.

Who We Are

Lockheed Martin is a global leader in aerospace, defense, and security, with a longstanding commitment to innovation and excellence. Our team of professionals is dedicated to creating cutting-edge solutions that protect and connect the world.

Standard Job Description

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

Basic Qualifications

• Ability to work well with all levels of internal management and staff, as well as outside clients and customers
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams and working knowledge of SharePoint, Confluence, etc. with key insights to all IT-related needs
• Ability to handle confidential, sensitive and classified information with discretion.
• Ability to multi-task and complete assignments accurately and on time.
• Effective organizational and decision-making skills
• Exceptional communication skills, verbal and written and a demonstrated ability to deal with executive level contacts both within and outside of the company

Desired Skills

• Advanced experience with Microsoft Office Suite, with particular focus on Outlook, PowerPoint, Teams, Excel, Word
• Demonstrated flexibility and proficient in handling competing priorities and/or requests
• Working knowledge of Lockheed Martin policies and procedures and prior experience with other office applications such as Concur or P2P
• Experience coordinating large meetings, leadership reviews, offsite events, and customer engagements involving multiple stakeholders.

Pay Information

Full-Time Salary Range: $67900.00 - $126100.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered:

Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.
• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.