Administrative Assistant Spec - N4

Lockheed Martin; Fort Worth (TX); On-site; USD 60,000 - 112,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Flexible work arrangements

401(k) match

Paid time off

Holidays

Parental Leave

Employee Assistance Program

Education Assistance

Life Insurance

Short-Term Disability

Long-Term Disability

Job summary

Lockheed Martin is seeking an experienced executive assistant to support the Vice President, Security and Emergency Services. You will manage calendars, coordinate travel, and prepare briefing materials to align with executive priorities.

The role involves scheduling across time zones, arranging meetings, and handling confidential information with discretion, while partnering with internal and external stakeholders to ensure smooth operations and on-time decisions.

Qualifications

• Minimum 5 years of professional experience providing confidential, executive-level administrative support.
• Proficient in the Microsoft Office suite – Outlook, Word, Excel, PowerPoint (calendar management, advanced formatting, data analysis, and presentation design).
• Demonstrated ability to manage senior leader communications, calendars, and complex scheduling (including meeting coordination across time zones).
• Proven experience travel planning and preparing expense reports in compliance with applicable policies.

Responsibilities

• Manage VP/Director Outlook calendars; incorporate rapid change notifications.
• Anticipate daily to long term schedule needs; confirm and adjust daily.
• Arrange meeting rooms, audio-visual, catering, and agendas for staff events.
• Draft and edit office documents and presentation materials swiftly to support VP direction.
• Coordinate large scale team events yearly, track participation.
• Book domestic/international travel; process expense reports per policy.
• Oversee office management such as service requests/supplies/office moves/facility requests.
• Interface with all internal/external customers; route inquiries appropriately.

Skills

Executive support

Calendar management

Cross-time-zone scheduling

Travel planning

Expense reporting

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Standard Job Description

Performs a variety of administrative duties for Vice President, Security and Emergency Services. Duties include but not limited to:

• Manage VP/Director Outlook calendars; incorporate rapid change notifications.
• Anticipate daily to long term schedule needs; confirm and adjust daily.
• Arrange meeting rooms, audio-visual, catering, and agendas for staff events.
• Draft and edit office documents and presentation materials swiftly to support VP direction.
• Coordinate large scale team events yearly, track participation.
• Book domestic/international travel; process expense reports per policy.
• Oversee office management such as service requests/supplies/office moves/facility requests.
• Interface with all internal/external customers; route inquiries appropriately.

Standard Job Description

Performs a variety of administrative duties for Vice President, Security and Emergency Services. Duties include but not limited to:

• Manage VP/Director Outlook calendars; incorporate rapid change notifications.
• Anticipate daily to long term schedule needs; confirm and adjust daily.
• Arrange meeting rooms, audio-visual, catering, and agendas for staff events.
• Draft and edit office documents and presentation materials swiftly to support VP direction.
• Coordinate large scale team events yearly, track participation.
• Book domestic/international travel; process expense reports per policy.
• Oversee office management such as service requests/supplies/office moves/facility requests.
• Interface with all internal/external customers; route inquiries appropriately.

Basic Qualifications

• Minimum 5years of professional experience providing confidential, executive level administrative support.
• Proficient in the Microsoft Office suite – Outlook, Word, Excel, PowerPoint (calendar management, advanced formatting, data analysis, and presentation design).
• Demonstrated ability to manage senior leader communications, calendars, and complex scheduling (including meeting coordination across time zones).
• Proven experience travel planning and preparing expense reports in compliance with applicable policies.

Desired Skills

• Interact and communicate in a manner that builds trust and confidence with internal and external stakeholders at all organizational levels.
• Provide support to team as requested, answer policy related queries, and act as a subject matter expert on office operations.
• Adapt quickly to shifting priorities in a fast paced environment while preserving accuracy and continuity.
• Build strong relationships, mediate conflicts, and foster collaboration across multiple sites.
• Independently prioritize tasks, manage competing deadlines, and maintain meticulous records.
• Working understanding of Allowable vs Unallowable expenses and how it impacts the team.

Pay Information

Full-Time Salary Range: $60300.00 - $112100.00

At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.

The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.

Benefits offered:

Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.
• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.