Administrative Assistant - Clearance Required

Lockheed Martin; Littleton (CO); On-site; USD 68,000 - 126,000; Full time

Job summary

Lockheed Martin is seeking an experienced Administrative Assistant to support a program executive staff in Colorado. The role includes managing calendars, coordinating meetings and travel, and handling confidential communications with discretion.

You will interact with program management and high-level customers, multitask in a fast-paced environment, and prepare reports and presentations using Microsoft Office. A TS/SCI clearance is required.

Qualifications

• Prior Administrative Assistant experience.
• Experience managing calendars, arranging agendas, compiling content, and/or facilitating meetings or events.
• Experience with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Experience with Concur (or similar travel system), coordinating complex travel arrangements and reconciling expense reports.
• Active TS/SCI clearance.

Responsibilities

• Assist with Executive visits.
• Maintain calendars, arrange meetings, make travel arrangements and interface with program management and high level customers.
• Multi-task effectively in a fast-paced, dynamic work environment.
• Partner and coordinate with Program, Line of Business and Space Systems staff Administrative Team; proactively collaborate with a highly-motivated, can-do spirit.
• Demonstrate initiative, discretion and tact in managing email, telephone calls and other requests.
• Ensure all correspondence is accurate, complete and properly handled.
• Utilize computer and standard desk top software (full complement of Microsoft Office Suite) to access LM systems, compose correspondence and create spreadsheets and presentation charts.
• Assure administrative detail on all projects: update and status delegated tasks to ensure progress to deadlines; handles all inquiries within capacity; provide backup materials for callbacks; fix commitments to maximize leaders' time efficiency; screen visitors to control interruptions and preserve leaders' schedules; provide meeting backup data as needed and arrange all amenities for same.
• Pursue opportunities to change or lean out processes or approaches.
• Determine priorities in regards to non-routine situations.
• Perform additional special assignments as required in support of the program executive staff

Skills

Administrative experience

Calendar management

Meeting coordination

Multi-tasking

Discretion with confidential info

Tools

Microsoft Office Suite

Concur Travel System

SharePoint

MS Teams

Job description

Standard Job DescriptionPerforms a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.
Key Responsibilities In This Role Include

• Assist with Executive visits
• Maintain calendars, arrange meetings, make travel arrangements and interface with program management and high level customers
• Multi-task effectively in a fast-paced, dynamic work environment
• Partner and coordinate with Program, Line of Business and Space Systems staff Administrative Team; proactively collaborate with a highly-motivated, can-do spirit
• Demonstrate initiative, discretion and tact in managing email, telephone calls and other requests
• Ensure all correspondence is accurate, complete and properly handled
• Utilize computer and standard desk top software (full complement of Microsoft Office Suite) to access LM systems, compose correspondence and create spreadsheets and presentation charts
• Assure administrative detail on all projects: update and status delegated tasks to ensure progress to deadlines; handles all inquiries within capacity; provide backup materials for callbacks; fix commitments to maximize leaders' time efficiency; screen visitors to control interruptions and preserve leaders' schedules; provide meeting backup data as needed and arrange all amenities for same
• Pursue opportunities to change or lean out processes or approaches
• Determine priorities in regards to non-routine situations
• Perform additional special assignments as required in support of the program executive staff

Basic Qualifications

• Prior Administrative Assistant experience
• Experience managing calendars, arranging agendas, compiling content, and/or facilitating meetings or events.
• Experience with Microsoft Office Suite (Outlook, Word, Excel, Power Point)
• Experience with Concur (or similar travel system), coordinating complex travel arrangements and reconciling expense reports
• Must have an active TS/SCI clearance.

Desired Skills

• Working knowledge of Lockheed Martin (LM) policies and procedures
• Ability to demonstrate a working knowledge of SharePoint, MS Teams
• Ability to handle confidential and sensitive information with the utmost discretion
• Proven exceptional customer service mindset
• Ability to multi-task and complete assignments accurately and on time
• Must demonstrate situational awareness to prioritize responsibilities
• Demonstrated effective complete and timely communications
• Must demonstrate executive presence through professional presentation
• Learning agility
• Demonstrate ability to take initiative
• Flexible and work independently with minimal supervision
• Exceptional organization and coordination skills
• Proven project management skills
• Ability to work in a team atmosphere

Pay Information
Full-Time Salary Range: $67900.00 - $126100.00
At Lockheed Martin, we know mission success starts with taking care of our people. Our Total Rewards program is designed to attract top talent, support your well-being, and help you grow—both professionally and personally.
The salary range for this position is as listed on the requisition. Please note that the salary information listed is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market(work location) and business considerations when extending an offer.
Benefits offered: Medical, Dental, Vision, Flexible work arrangements and schedules (e.g., 4x10), 401(k) match, Paid time off, Holidays, Parental Leave, EAP, Flexible Spending Accounts, Education Assistance, Life Insurance, Short-Term Disability, and Long-Term Disability.

• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position. Payments under these annual programs are not guaranteed and can vary from year to year and are tied to a range of performance metrics.
• For (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.