Administrative Assistant-- SONDC5735971

Compunnel Inc.; Town of Canton (NY); On-site; USD 40,000 - 50,000; Full time

Job summary

A leading organization in project management is seeking an Administrative Assistant in New York. This role involves managing logistics for meetings, preparing reports, and supporting onboarding processes. Applicants should have a High School Diploma and strong proficiency in MS Office applications. Previous experience in a similar administrative role is preferred. The position requires excellent organizational and communication skills to assist multiple stakeholders effectively.

Qualifications

• 2+ years of experience as an Administrative Assistant.
• Experience coordinating schedules and working with multiple stakeholders.
• Strong attention to detail and ability to multitask.

Responsibilities

• Track and maintain capital and expense project spend; coordinate with Finance.
• Prepare and distribute monthly project, labor, and SAP-based reports.
• Support onboarding for new employees, contractors, and interns.

Skills

Strong proficiency in MS Word

Excel

PowerPoint

Outlook

Organizational skills

Communication skills

Follow-up skills

Education

High School Diploma or GED

Job description

• Track and maintain capital and expense project spend; coordinate with Finance
• Prepare and distribute monthly project, labor, and SAP-based reports
• Track engineering and operational metrics and routine reports
• Coordinate purchasing requests, receipts, and contractor documentation
• Manage logistics for engineering and plant meetings (agendas, notes, follow-ups)
• Schedule meetings, calendars, conference rooms, and visitor/vendor visits
• Support onboarding for new employees, contractors, and interns
• Route IT, facilities, and access service requests
• Maintain SOPs, templates, documentation, and audit readiness
• Draft and distribute internal communications on behalf of the engineering team
• Handle general administrative tasks to reduce non-technical workload for engineers

High School Diploma or GED

Required Experience & Skills

• Strong proficiency in MS Word, Excel, PowerPoint, and Outlook
• Experience coordinating schedules and working with multiple stakeholders
• Excellent organizational, communication, and follow-up skills

Preferred Skills

• 2+ years of experience as an Administrative Assistant
• Strong attention to detail and ability to multitask
• Ability to work independently and anticipate team needs