Administrative Assistant - Slot Operations

006 Seminole Casino Immokalee; Immokalee (FL); On-site; USD 34,000 - 42,000; Full time

Job summary

006 Seminole Casino Immokalee is seeking a detail-oriented administrative professional to coordinate office activities under the direction of the Department Head. The role includes scheduling, delegating tasks, answering inquiries, taking notes, and supporting various department projects.

The position requires handling confidential information, maintaining calendars, managing mail, preparing routine correspondence, and ensuring compliance with Gaming Commission regulations and company policies.

Responsibilities

• Exhibit conduct in accordance with all Gaming Commission Regulations and Seminole Tribe of Florida departmental policies and procedures.
• Takes notes on computer and/or transcribes from voice recordings involving standard business vocabulary on highly confidential company matters.
• Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed.
• Establishes, maintains and, when necessary, revises department filing system.
• Screens telephone calls and visitors, ascertaining who can be re-directed to subordinate management.
• Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operations.
• Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costs.
• Maintains calendar for the Department Head, regularly arranging for meetings, conferences, and appointments. Arranges hotel and travel accommodations.
• Opens and reviews all mail directed to the Department Head. Composes responses to routine inquiries. Delegates items to subordinate managers and forwards appropriate items to the Department Head.
• Inventory supplies, and order as necessary following all established procedures, including input into MMS.
• Perform various payroll related functions, including reviewing reports for accuracy and researching discrepancies.
• Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc.
• Records Minutes of staff meetings; distributes to appropriate personnel.
• Demonstrate a commitment to ensuring responsible gaming and responsible alcohol service by discreetly notifying appropriate management of concerns and observations.
• Demonstrate actions and behaviors that reinforce the Company’s Mission and Values of Communication, Integrity, Fun, Respect, Accountability, Passion and Dedication.
• Ensure prompt and discreet notification to management and/or the Ethics Hotline of any observation of illegal acts or internal ethics violations.
• Promotes positive public/employee relations at all times.
• Maintains a clean, safe, hazard-free work environment within area of responsibility.
• Performs all other related and compatible duties as assigned.

Job description

Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our full list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefits

Job Summary:

Under the direction of the Department Head, the incumbent coordinates office activities including scheduling appointments, delegating work, providing information to callers, taking notes, and assisting the department head with clerical and administrative tasks and projects.

Essential Duties and Responsibilities:

• Exhibit conduct in accordance with all Gaming Commission Regulations and Seminole Tribe of Florida departmental policies and procedures.
• Takes notes on computer and/or transcribes from voice recordings involving standard business vocabulary on highly confidential company matters.
• Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed.
• Establishes, maintains and, when necessary, revises department filing system.
• Screens telephone calls and visitors, ascertaining who can be re-directed to subordinate management.
• Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operations.
• Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costs.
• Maintains calendar for the Department Head, regularly arranging for meetings, conferences, and appointments. Arranges hotel and travel accommodations.
• Opens and reviews all mail directed to the Department Head. Composes responses to routine inquiries. Delegates items to subordinate managers and forwards appropriate items to the Department Head.
• Inventory supplies, and order as necessary following all established procedures, including input into MMS.
• Perform various payroll related functions, including reviewing reports for accuracy and researching discrepancies.
• Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc.
• Records Minutes of staff meetings; distributes to appropriate personnel.
• Demonstrate a commitment to ensuring responsible gaming and responsible alcohol service by discreetly notifying appropriate management of concerns and observations.
• Demonstrate actions and behaviors that reinforce the Company’s Mission and Values of Communication, Integrity, Fun, Respect, Accountability, Passion and Dedication.
• Ensure prompt and discreet notification to management and/or the Ethics Hotline of any observation of illegal acts or internal ethics violations.
• Promotes positive public/employee relations at all times.
• Maintains a clean, safe, hazard-free work environment within area of responsibility.
• Performs all other related and compatible duties as assigned.

Be Iconic represents the roots of our culture. The Seminole Tribe of Florida remains the only unconquered tribe in the United States of America. The Tribe established Seminole Gaming in 1979, when it opened the first high-stakes bingo hall in the United States. Building on its rich heritage of courageous and groundbreaking achievements, the Seminole Tribe of Florida acquired Hard Rock International in March 2007—the first transaction of its kind by a Native American tribe. Today, Hard Rock International remains one of the most globally recognized companies in the world, with Hard Rock Hotel, Casino, Cafe and Rock Shop® venues in over 74 countries. With the continued growth of Seminole Gaming and Hard Rock International, Seminole Hard Rock Support Services was created to support all of our brands and lines of business. With the largest global footprint in the hospitality industry for over 50 years, our number-one job is to bring fun and excitement to our team members and our guests!