Administrative Assistant - F&B Administration

006 Seminole Casino Immokalee; Immokalee (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Seminole Casino Immokalee is seeking an administrative coordinator to support the Director of Food & Beverage. The role includes scheduling, handling confidential matters, and managing office operations with discretion and professionalism.

Responsibilities include calendar maintenance, correspondence, meeting minutes, and coordinating travel arrangements. The ideal candidate has a HS diploma or GED with 1–2 years of related experience, and supervisory exposure is preferred.

Qualifications

• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or Tribal/governmental regulations.
• Ability to write reports, business correspondence and procedure manuals.
• Ability to effectively present information and respond to questions from managers, clients, customers and the public.
• Ability to calculate figures and amounts such as discounts, interest, commissions, percentages, etc.
• Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with varied situations with limited standardization.
• Ability to interpret instructions furnished in written, oral, diagram or schedule form.

Responsibilities

• Coordinate office activities including scheduling appointments and delegating work.
• Relieve the Director of Food & Beverage of administrative tasks and handle confidential matters.
• Maintain department filing system and manage calendar for the Department Head.
• Arrange hotel and travel accommodations and handle correspondence.
• Screen calls and visitors; provide information to callers including senior management and external sources.
• Record minutes of staff meetings and distribute to relevant personnel.

Skills

Reading & interpretation

Business writing

Presentations & Q&A

Numerical calculation

Algebra & geometry

Problem solving

Instruction interpretation

Education

High School diploma or GED

2 years related experience

Equivalent combination of education and experience

Job description

Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status. To see our fill list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefits

SUMMARY

Under the direction of the Director of Food & Beverage, the incumbent coordinates office activities including scheduling appointments, delegating work, providing information to callers, taking dictation, and otherwise relieving the Director of Food & Beverage of clerical administrative and business related details.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Must adhere to the Seminole Tribe's Policies and Procedures
• Takes dictation in shorthand or by machine and transcribes notes on computer or transcribes from voice recordings involving standard business vocabulary on highly confidential company matters.
• Composes and types routine or complex correspondence and reports from rough drafts, editing format, grammar, punctuation or spelling as needed.
• Establishes, maintains and, when necessary, revises department filing system.
• Screens telephone calls and visitors, ascertaining who can be re-directed to subordinate management.
• Provides information to callers, including Tribal Council, senior management and key external sources which requires a comprehensive knowledge of company policies, practices and operations.
• Performs a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probably errors could result in unnecessary costs.
• Maintains calendar for the Department Head, regularly arranging for meetings, conferences, and appointments.
• Arranges hotel and travel accommodations.
• Opens and reviews all mail directed to the Department Head.
• Composes responses to routine inquiries, delegates items to subordinate managers and forwards appropriate items to the Department Head.
• Follows up on all assignments delegated to subordinate managers as to status, expected completion date, etc.
• Records Minutes of staff meetings; distributes to appropriate personnel.
• Promotes positive public/employee relations at all times.
• Maintains a clean, safe, hazard-free work environment within area of responsibility.
• Performs all other related and compatible duties as assigned.

QUALIFICATIONS

• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or Tribal/governmental regulations.
• Ability to write reports, business correspondence and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
• Ability to calculate figures and amounts such as discounts, interest, commissions, percentages, etc.
• Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

EDUCATION and/or EXPERIENCE

High School diploma or GED with one (1) to two (2) years of related experience and/or training or an equivalent combination of education and experience. Prior supervisory experience preferred.

WORK ENVIRONMENT

• While performing the duties of this job, team member is regularly required to stand, walk, and demonstrate high-mobility for a majority of the shift.
• Will also regularly: speak and listen to internal and external customer directions or orders in an atmosphere of varying background noise; transit across surfaces that may alternate between carpeted and hard surfaces; walk through slippery surfaces and/or sloping floors or stairs; use hands to finger, handle or feel small objects such paper or cloth; and reach with hands and arms overhead and from side to side.
• Specific vision abilities required by this job include close, distance, color, peripheral vision, depth perception. Will often transit between brightly lit and dimly lit areas, including flashing lights and computer or TV screens.
• Position requires bending, lifting and carrying supplies and equipment up to 20 pounds, will be required to use, push and pull wheeled hand-carts or other equipment weighing in excess of 100 lbs.
• Will regularly bend, stoop, kneel, and twist at the waist.
• May occasionally be exposed to bodily fluids, pet or service animals, and strong odors.
• Will regularly be exposed to tobacco and other second hand smoke.
• May occasionally use de-escalation techniques to resolve customer conflict.
• Will be required to assist in customer evacuation in case of emergency.

CLOSING

The Tribal Council gives preference in all of its employment practices to Native Americans. First preference in hiring, training, promoting and in all other aspects of employment is given to members of the Seminole Tribe who meet the job requirements. Second preference is given to members of other federally recognized Native American Tribes who meet the job requirements.

As part of Seminole Gaming’s employment process, final candidates will be required to obtain gaming licensure by completing a background check with Seminole Gaming Compliance and Regulations, prior to an offer being extended.

• Credit Check
• Criminal Background Check
• Drug Screen

DISCLAIMER

While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).

About Us

Be Iconic represents the roots of our culture. The Seminole Tribe of Florida remains the only unconquered tribe in the United States of America. The Tribe established Seminole Gaming in 1979, when it opened the first high-stakes bingo hall in the United States. Building on its rich heritage of courageous and groundbreaking achievements, the Seminole Tribe of Florida acquired Hard Rock International in March 2007 - the first transaction of its kind by a Native American tribe. Today, Hard Rock International remains one of the most globally recognized companies in the world, with Hard Rock Hotel, Casino, Cafe and Rock Shop venues in over 74 countries. With the continued growth of Seminole Gaming and Hard Rock International, Seminole Hard Rock Support Services was created to support all of our brands and lines of business. With the largest global footprint in the hospitality industry for over 50 years, our number-one job is to bring fun and excitement to our team members and our guests!