Administrative Assistant - Service Department

Premier Truck Group; Olathe (KS); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Employee Discounts

Medical, Dental, and Vision Insurance

401k Plan with Employer Match

Paid Holidays and Paid Time Off

Training

Job summary

Premier Truck Group is looking for an Administrative Assistant in Olathe, Kansas. The role requires exceptional communication skills and the ability to manage multiple tasks efficiently. Responsibilities include event planning, office management, and providing support to executives.

Qualified candidates should possess a high school diploma and have at least two years of related experience. Proficiency in Microsoft Office Suite is essential. Join a supportive team committed to professional growth.

Qualifications

• 2 years of related experience or equivalent education and experience.
• Proficient in administrative tasks to enhance systems.
• Ability to prepare executive level presentations and correspondence.

Responsibilities

• Answer multi-line phone system professionally.
• Manage day-to-day operations and events.
• Organize and maintain files and records.
• Prepare correspondence and manage travel arrangements.

Skills

Communication skills

Multi-tasking

Organization

Analytical skills

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Benefits

• Employee Discounts
• Medical, Dental, and Vision Insurance
• Life Insurance
• Employee Assistant Programs
• Paid Holidays and Paid Time Off
• 401k Plan with Employer Match
• Training
• Work-Life Balance

Administrative Assistant Responsibilities

• Answers multi line phone system in accordance with company policies, using the company approved greeting in a friendly and professional manner
• Assists in managing the day-to-day operations of management
• Event Planning to include proactively planning, organizing and executing events and activities, including food and facility preparation, agenda preparation
• Office Management to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance
• Oversees internal administrative duties such as processing invoices, budgets and expense reports, material creation and copies
• Organizes and maintains files and records
• Plans and schedules meetings and appointments
• Manages projects and conducts basic research
• Prepares correspondence and reports
• Makes travel arrangements
• Organizes meetings, keeping agenda, minutes, etc.
• Assists other managers
• Other duties as assigned

Administrative Assistant Requirements

• Positive and professional attitude with ability to get along with others
• Outstanding communication skills, with the ability to interact with all levels of staff
• Expert multi-tasker and with the ability to prioritize accordingly
• Must be proficient dealing with fast-paced, rapidly changing and often ambiguous environments; be organized and have a commitment to details
• Positive and approachable attitude
• Organized and goal-oriented professional with ability to use strong analytical skills, knowledge of office administrative procedures and strong background in office management
• Results-focused individual providing high-end administrative support to various executives as well as various departments
• Must be proficient in administrative tasks to promote continuous support and improvement of the existing system
• Sound judgment and critical thinking skills
• Self-motivated and the ability to work independently with little or no supervision Strong working knowledge of Microsoft Office Suite (Word, Power Point, Excel, and Outlook)
• Ability to prepare executive level presentations, memos, and general correspondence
• Provide excellent customer service

Required Education And Experience: High school diploma or the equivalent and two years related experience or equivalent combination of education and experience.

Licenses or Certificates: A valid driver’s license is required.

Premier Truck Group is an equal opportunity employer.

IND-ADMIN