Administrative Assistant

Westland Construction, Inc.; Saint George (UT); On-site; USD 32,000 - 42,000; Full time

Job summary

Westland Construction, Inc. is seeking an Administrative Assistant under the direction of the Operations Manager to support the efficient operation of the organization.

You will perform a variety of clerical and administrative tasks to keep offices running smoothly. Responsibilities include answering phones, welcoming visitors, maintaining spreadsheets, scheduling meetings, managing supplies, and assisting with expense recording.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Basic organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains Excel files on equipment, trailers, company assets.
• Coordinates and schedules meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Coordinates setup of office equipment, phones, department contact lists, etc.
• Maintains a system for recording expenses for office equipment.
• Performs other related duties as assigned.

Skills

Verbal & written communication

Interpersonal & customer service

Microsoft Office proficiency

Organization & attention to detail

Clerical procedures & filing

Independent work ability

Job description

Under the direction of the Operations Manager, the Administrative Assistant facilitates the efficient operation of the organization by performing a variety of clerical and administrative tasks.

Duties/Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains Excel files on equipment, trailers, company assets.
• Coordinates and schedules meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Coordinates setup of office equipment, phones, department contact lists, etc.
• Maintains a system for recording expenses for office equipment.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Basic organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education and Experience:

• Prior experience in an administrative role.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.