Administrative Assistant

SSI; Houston (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

SSI in Houston, Texas is seeking candidates for an office services role responsible for coordinating fleet vehicle schedules, assisting with employee setups, and providing front desk coverage.

The ideal candidate should have a high school diploma with relevant office services experience, valid driver’s license, and strong communication skills. Duties include packaging shipments, event setups, and supporting maintenance needs.

Qualifications

• High School Diploma or GED required.
• Experience in office services within a corporate environment preferred.
• Valid driver's license required.

Responsibilities

• Package and prepare shipping labels and shipments.
• Coordinate company fleet vehicle schedules and reservations.
• Assist with setup for new employees and their office supplies.
• Cover front desk duties during lunch breaks.
• Event and meeting setup for large gatherings.

Skills

Office services experience

Communication skills

Inventory management

Education

High School Diploma/GED

Job description

Responsibilities

• Package & prepare shipping labels and shipments thru various ground and express delivery companies.


• Maintain employee-owner mail recipient list and mailbox locations.


• Coordinate schedule and reservations of company fleet vehicles for cleaning, maintenance and project use.


• Responsible for company fleet vehicles for cleaning, maintenance and gas.


• Set-up and break-down conference rooms on day-to-day basis.


• Assist with the physical set-up for a new employee's desk to include ensuring lights, phone, and outlets are working and general office supplies are provided.


• Assist with employee exits with removing, logging and packing desk items, ensuring all furniture is returned to like new state for next employee.


• Communicate to building maintenance contacts, office assistant, building management on office needs and maintenance.


• Repair and maintain miscellaneous office and desk equipment.


• Assist with construction projects on property, changes to floor plans, and office moves.


• Process employee badge and professional photographs including editing and uploading into internal systems.


• Front desk coverage for lunch breaks, including multi-line phones, greeting guests, visitor check-in/check-out, routing of badge issues to security.


• Event and meeting set-up (large scale meetings over 300 people) to include beverage setup, table reconfiguration, outside vendor coordination, facilitation, attendance capturing, assistance with audio visual equipment.


• Supply management including inventory, stocking in multiple locations, rotation of old product in relation to toner, general office supplies, and kitchen supplies.


• Performs other duties as assigned.


• Complies with all policies and standards.

Requirements

• High School Diploma/GED Required.


• Office services experience in a corporate facility preferred.


• Valid driver's license Required.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Job Location