Administrative Assistant, Senior

UPMC; Altoona (PA); On-site; USD 42,000 - 56,000; Full time

Job summary

UPMC Altoona is seeking a motivated Administrative Assistant, Senior to support our Administration Department. Candidates should have 5 years of administrative experience and formal training.

The role requires integrity and discretion when handling confidential information in a fast-paced healthcare setting. Under general direction, the Senior Administrative Assistant provides varied support to the department, drafts correspondence, manages calendars, and plans conferences for executives.

Qualifications

• 5 years of administrative support experience required.
• Advanced skills in word processing, email/calendar, spreadsheet, presentation, and database software.
• Advanced knowledge of business processes and procedures.

Responsibilities

• Drafts and sends department correspondence and meeting minutes.
• Maintains supervisor's calendar and coordinates meetings and events.
• Plans conferences for department and department head.
• Performs administrative tasks and supports a group of professionals as needed.
• Produces reports and analyzes information to identify trends.
• Reviews procedures to improve efficiency.

Skills

Administrative experience

MS Office

Discretion and judgment

Education

High School Diploma or GED

Tools

MS Suite

Job description

Join Our Team at UPMC Altoona! The Administration Department is currently seeking a motivated and detail-oriented Administrative Assistant, Senior to support our dynamic team. We're looking for candidates with 5 years of administrative experience and formal training who thrive in fast-paced, professional environments. This role offers a meaningful opportunity for growth, allowing you to build your skills and advance within an increasingly responsible administrative career path. The ideal candidate will demonstrate integrity and discretion, especially when handling confidential or sensitive information. If you're ready to take the next step in your administrative career with a respected healthcare organization.

Purpose:

Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Responsibilities:

• Provide input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for the department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• May also perform all responsibilities of an Administrative Assistant - Intermediate: - Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly) - Maintains various accounting and budgetary records (i.e., completes expense reports) - May make travel arrangements.
• Develop reports for executives or departments. Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• High School Diploma or GED required.
• 5 years experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
• Ability to use applicable MS Suite products.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.
• Ability to use discretion and independent judgment.
• Schedule: Full-time, Daylight hours, Monday-Friday

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran