Admin Assistant, Intermediate

UPMC; Pittsburgh (Allegheny County); Hybrid; USD 22,000 - 30,000; Part time

Job summary

UPMC Mercy is seeking a Part Time Admin Assistant to support Cardiology, PFT, Hearing and Balance clinics. This role provides varied administrative support under supervision, schedules meetings, maintains calendars, and handles routine correspondence.

The position involves greeting visitors, answering and routing calls, processing expense reports, coordinating travel, and assisting with presentations and data collection. 8-hour shifts are Monday through Friday starting at 6am, 7am or 7:30am.

Qualifications

• Provides varied administrative support to a department under supervision.
• Manages routine clerical tasks and documentation.

Responsibilities

• Greet visitors and route to appropriate staff.
• Answer and screen phone calls and messages.
• Prepare and edit correspondence and presentations.
• Maintain calendars and assist with scheduling and meetings.
• Process expense reports and assist with travel arrangements.
• Support multiple departments including Cardiology, PFT, Hearing and Balance.

Skills

Administrative support

Scheduling

Communication

Job description

UPMC Mercy is hiring a Part Time Admin Assistant to support Cardiology, PFT, Hearing and Balance!

This position will work 8-hour shifts on Monday-Friday. Shifts start at 6am, 7am and 7:30am.

Purpose:

Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals.
• May make travel arrangements.
• Maintains various accounting and budgetary records (i.e., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results.
• Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
• May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Orders office supplies and maintains office equipment.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions
• Greets, screens, and directs visitors to appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
• Composes routine, general, and independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).