Administrative Assistant (Seasonal)

Popular; San Juan (PR); On-site; USD 25,000 - 42,000; Part time

Job summary

Popular in San Juan, Puerto Rico is seeking an Administrative Assistant (Seasonal) to support daily operations, manage correspondence, coordinate meetings, and help ensure smooth workflow on site.

The ideal candidate holds a Bachelor's in Business Administration, has two years in admin roles, and is fluent in English and Spanish. Proficient in MS Office 365, ready to work Monday–Friday, 8am–5pm, with attention to detail.

Qualifications

• Bachelor's Degree in Business Administration.
• Two years in administrative support roles and customer service.
• Bilingual English and Spanish with written and verbal communication skills.
• Proficient in MS Office 365 including Outlook, Excel, Word, Teams, SharePoint.
• Ability to work under pressure and meet deadlines.
• Strong data handling and organizational skills.

Responsibilities

• Provide general administrative support including mailing, scanning, and data entry.
• Compile data and type statistical reports, presentations and proposals.
• Coordinate and arrange meetings, prepare agendas, reserve facilities, and record minutes.
• Process reimbursements and payments, and generate invoices.
• Arrange complex travel plans and compile travel documents.
• Maintain databases and spreadsheets.
• Ensure compliance with procedures and company policies.
• Track vendor contracts and maintain related documents.

Skills

Interpersonal skills

Teamwork

English and Spanish communication

Attention to detail

Time management

Education

Bachelor's Degree in Business Administration

Tools

MS Office 365

Outlook

Excel

Word

Teams

SharePoint

Job description

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Date: Oct 21, 2026

Location: San Juan, PR

Company: Popular

Workplace Type: On-site

Administrative Assistant (Seasonal)

Job Type

Analyzes and controls administrative process to facilitate and simplify operations and verifies compliance with established procedures to achieve the unit’s results.

Essential Duties and Responsibilities

• Provide general administrative support including mailing, scanning, copying to management and Zap entries.
• Compiles data, and type statistical reports, presentations and proposals.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records minutes of meetings.
• Gives support to assure the compliance of established objectives, plans and procedures.
• Performs administrative tasks (i.e. request reimbursements, payments) representing the company.
• Arranges complex and detailed travel plans and itineraries and compiles documents for travel related meetings.
• Creates and maintains database and spreadsheet files.
• Supports to assure the compliance of established procedures in shared folder, systems certifications, service desk tickets, and security entrance doors.
• Maintain accurate and up-to-date records of vendor contracts, certifications, and other relevant documents.
• Ensure vendors adhere to contractual obligations, compliance standards and regulatory requirements.
• Generate and process purchase orders, invoices and payment requests accurately and in a timely manner.
• Assists in accounting processes including budget monitoring and financial reporting.
• Track and manage invoice payments, following up on overdue payments and resolving payment- related issues.
• Gives orientation to clients about unit services. Provides orientation about unit services by phone or personally. In some cases, negotiates with vendors, government agencies, external consultants about availability, time, service due date, and service charge (within an authorized margin of discretion).
• Maintain office supplies for department.

Supervisory Responsibilities:
This job has no supervisory responsibilities.

Education

Bachelor's Degree in Business Administration

Experience

Two years in administrative support roles and customer service.

Other Qualifications

• Interpersonal and teamwork skills.
• Ability to work under pressure and meet deadlines.
• Ability to establish priorities and work with multiple tasks at the same time.
• Ability to analyze and verify the integrity of data.
• Ability to work with a high degree of accuracy and attention to detail.
• Ability to work both independently and in a team setting.
• Knowledge of MS Office 365 applications: Outlook, Excel, Word, Teams, SharePoint.
• Verbal and written communication skills, both in English and Spanish.

Work Schedule

Monday- Friday

8am-5pm

Values

1. Passion for People

3. Succeed Together

2. Own Every Moment

4. Build the Future

Additional Requirements

The information provided here is only a general guide as to the nature of the position and does not constitute an exact description of the goals, tasks, duties and responsibilities of the position. The specific details of each position are described in the employee’s performance evaluation.

Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

Our hybrid work model benefit applies to certain positions and is subject to changes based on the organizational needs.

Applicants must be authorized to work for any employer in the United States. This position is not open to applicants who need visa sponsorship or transfer of visa sponsorship at this time.

ABOUT US

Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.

As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.

We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

If you have a disability or need more information about requesting an accommodation, please contact us at [e-mail] . This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.

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