Administrative Assistant: Scheduling & Records Specialist

Santa Fe County NM; Santa Fe (NM); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

AD&D Insurance

Flexible Spending Account

Job summary

Santa Fe County is seeking an Administrative Assistant to provide clerical support, schedule appointments, and assist officials with daily tasks. The role involves handling correspondence, calendars, and basic procurement functions while serving staff and the public with professionalism.

The position requires strong communication, data entry, and records management skills, with attention to detail and the ability to work in a team environment in an office setting.

Qualifications

• High school diploma or GED required.
• Four (4) years of experience in a business environment or public administration.
• Equivalent education/experience combination may apply.

Responsibilities

• Schedule appointments and relay information between employees, vendors, and customers.
• Compose and route correspondence; manage mail, calls, and messages.
• Maintain calendars and coordinate meetings and travel as needed.
• Prepare minutes, agendas, and basic reports for supervision.
• Assist with procurement procedures and budget-related tasks.
• Enter data and generate basic reports from databases.

Skills

Office practices

Communication

Time management

Data entry

Records management

Education

High school diploma or GED

4 years of business/public administration experience

Tools

Word processing

Spreadsheets

Database systems

Job description

Santa Fe County is seeking an Administrative Assistant to provide clerical support, schedule appointments, and assist officials with daily tasks. The role involves handling correspondence, calendars, and basic procurement functions while serving staff and the public with professionalism.

The position requires strong communication, data entry, and records management skills, with attention to detail and the ability to work in a team environment in an office setting.