Public Works Administrative Assistant

City of Santa Fe Springs; New Ulm (MN); On-site; USD 21,000 - 27,000; Part time

Job summary

City of Santa Fe Springs is seeking an Administrative Clerk to support the Street Department with records, reports, and customer service. The part-time schedule is Monday through Friday, 9:00 a.m. – 2:00 p.m., in a public-facing role.

The ideal candidate will have strong office skills, proficiency in Microsoft Office, and the ability to manage multiple tasks with accuracy and professionalism.

Qualifications

• High school diploma or GED required.
• Associate degree in business administration or related field preferred.
• Three years of progressively responsible administrative or clerical experience preferred.
• Experience in municipal government or public works environment desirable.
• Proficiency with Microsoft Office and other office software required.
• Valid Minnesota driver’s license required.

Responsibilities

• Provide administrative support for the daily operations of the Street Department.
• Prepare reports, correspondence, memoranda, meeting agendas/minutes, notices, forms, spreadsheets, and other documents.
• Answer telephones, greet visitors, respond to inquiries, and direct individuals to staff.
• Maintain electronic and paper filing systems, records, and databases.
• Prepare customer billings, review invoices for payment, and process purchase orders.
• Coordinate weed complaint notices and related records.

Skills

Office administration

Customer service

Communication

Time management

Organization

Problem solving

Education

High school diploma or GED

Associate’s degree in business/public administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Database software

Job description

City of Santa Fe Springs is seeking an Administrative Clerk to support the Street Department with records, reports, and customer service. The part-time schedule is Monday through Friday, 9:00 a.m. – 2:00 p.m., in a public-facing role.

The ideal candidate will have strong office skills, proficiency in Microsoft Office, and the ability to manage multiple tasks with accuracy and professionalism.