Administrative & Operations Coordinator

Santa Fe County; Santa Fe (NM); On-site; USD 38,000 - 52,000; Full time

Job summary

Santa Fe County is seeking an administrative support role to handle appointment scheduling, correspondence, calendar coordination, and records management. The position includes drafting contracts, procurement duties, and assisting with data entry and reporting.

The role requires strong communication, multitasking, and the ability to work with staff and the public; Spanish translation assistance is a plus.

Qualifications

• High school diploma or equivalent plus four years of experience.
• Or combination of college education/training totaling four years.
• Proficiency with office software in a Windows environment.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Schedules appointments and relieves officials of clerical work.
• Composes correspondence for approval and signature; handles transmission of documents.
• Maintains staff calendars and coordinates meetings with staff and the public.
• Prepares minutes and drafts contracts and agendas; supports special reports.
• Generates purchase requisitions and manages procurement processes.
• Accepts and reviews documents for completion; tracks forms and data.
• Collects funds, deposits, and balances cash drawers.
• Enters data, runs reports, and maintains databases.
• Assists with Spanish translation when able.

Skills

Office software proficiency

Verbal & written communication

Independent decision making

Multitasking & deadline management

Customer service

Spanish translation (assistance)

Education

High school diploma or equivalent

Four years of experience or equivalent combination of college education/training totaling four years

Job description

Santa Fe County is seeking an administrative support role to handle appointment scheduling, correspondence, calendar coordination, and records management. The position includes drafting contracts, procurement duties, and assisting with data entry and reporting.

The role requires strong communication, multitasking, and the ability to work with staff and the public; Spanish translation assistance is a plus.