Administrative Assistant | Scheduling, Records & Coordination

Cosmotek College; San Jose (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Amergis Healthcare Staffing is seeking an administrative assistant to support office operations in a fast-paced professional environment. You will handle calls, organize records, coordinate meetings, and assist with calendar management and administrative follow-up, while maintaining confidentiality and delivering accurate information to internal teams and visitors.

The role requires strong organizational and communication skills, proficiency with standard office software, and a collaborative

Qualifications

• Administrative or office-support experience.
• Strong organization, communication, and customer-service skills.
• Proficiency with standard office software and data entry.
• Ability to manage priorities, protect confidentiality, and work effectively with a team.

Responsibilities

• Answer and route calls, respond to routine inquiries, and assist visitors.
• Prepare, organize, and maintain records, reports, correspondence, and digital files.
• Coordinate meetings, calendars, office activities, and administrative follow-up.
• Support team projects while handling information accurately and professionally.

Skills

Office experience

Organization & communication

Office software & data entry

Confidentiality & teamwork

Job description

Amergis Healthcare Staffing is seeking an administrative assistant to support office operations in a fast-paced professional environment. You will handle calls, organize records, coordinate meetings, and assist with calendar management and administrative follow-up, while maintaining confidentiality and delivering accurate information to internal teams and visitors.

The role requires strong organizational and communication skills, proficiency with standard office software, and a collaborative