Healthcare Office Administrator: Records & Scheduling

PRESTIGE HEALTH CARE L.L.C; Minneapolis (MN); Sur place; USD 42 000 - 56 000; Plein temps

Avantages offerts par ce poste

Pay based on experience

Full-Time, Monday–Friday

Benefits discussed

Résumé du poste

Prestige Health Care LLC is seeking an organized Office Administrator to support daily office operations and help ensure efficient administrative processes in a Minnesota-based healthcare setting.

The role involves maintaining confidential client and employee records, coordinating communications, and assisting management with scheduling and compliance tasks. Excellent organizational and communication skills are essential for success.

Qualifications

• High school diploma or GED required.
• Previous office administration or related experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information professionally.
• Strong time management and multitasking abilities.
• Dependable, punctual, and able to work independently.

Responsabilités

• Manage daily office operations including phone calls, emails, scheduling, and correspondence.
• Maintain organized electronic and physical filing systems.
• Schedule meetings, appointments, client intake sessions, and staff orientations.
• Prepare letters, reports, spreadsheets, and other administrative documents.
• Maintain office supplies and coordinate general office needs.
• Organize and maintain confidential client and employee files.
• Assist with onboarding and required hiring documentation.
• Track staff training, documentation deadlines, and missing paperwork.
• Support staff scheduling and communicate staffing changes.
• Monitor timesheet submissions and follow up on missing entries.
• Track service documentation and daily progress notes.
• Assist with documentation requests for billing and audits.
• Support preparation for internal audits and DHS licensing reviews.

Connaissances

Organizational skills

Attention to detail

Written communication

Verbal communication

MS Office (Word, Excel, Outlook)

Confidential information handling

Time management

Multitasking

Dependability

Formation

High school diploma or GED

Outils

Microsoft Office Suite

Description du poste

Prestige Health Care LLC is seeking an organized Office Administrator to support daily office operations and help ensure efficient administrative processes in a Minnesota-based healthcare setting.

The role involves maintaining confidential client and employee records, coordinating communications, and assisting management with scheduling and compliance tasks. Excellent organizational and communication skills are essential for success.