Healthcare Admin & Medical Office Coordinator

CFG Health; Tallahassee (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

CFG Health Systems, LLC is seeking an Administrative Assistant / Medical Office Coordinator to provide administrative support, manage records, and serve as a communication liaison among healthcare staff, administration, and correctional personnel.

This role emphasizes accuracy, confidentiality, scheduling, payroll paperwork, meeting minutes, and adherence to PREA and HIPAA policies within a secure correctional health environment.

Qualifications

• High school diploma or equivalent required.
• Ability to type a minimum of 60 words per minute.
• Familiarity with dictation, transcription, and copying equipment.
• Ability to successfully pass all required background and security screenings.

Responsibilities

• Process incoming and outgoing correspondence in a timely and organized manner.
• Receive, route, and distribute communications to the Administrator, Medical Director, and internal or external stakeholders as appropriate.
• Prepare letters, memoranda, reports, and other written materials as directed.
• Distribute meeting minutes and action item lists to committees and staff.
• Accurately compile, prepare, and maintain clinical, operational, and administrative reports.
• Prepare payroll documentation for exempt, non-exempt, and contracted employees as required.
• Record, transcribe, and distribute minutes for committee and departmental meetings.
• Compile projects and reports submitted by healthcare staff at the direction of the Administrator.
• Organize, classify, and file all office documents using a consistent and retrievable filing system.
• Coordinate and schedule meetings, appointments, and work assignments to meet or exceed deadlines.
• Notify all required attendees of scheduled events in a timely manner.
• Schedule contracted physician hours as requested by the Medical Director.
• Maintain and update departmental calendars to reflect current and upcoming activities.
• Communicate clearly, professionally, and respectfully with all staff.
• Maintain confidentiality in all written and verbal communications.
• Facilitate effective communication between the Administrator and healthcare staff by accurately conveying procedures, directives, and instructions.
• Interact positively and cooperatively with correctional staff and facility personnel.
• Participate in required in-service training and continuing education.
• Maintain and enhance administrative and technical skills to support healthcare unit operations.
• Support organizational and departmental change initiatives.
• Demonstrate flexibility by accepting additional assignments and duties as needed to support unit goals.
• Adhere to all personnel, attendance, security, and PREA policies.
• Report to work as scheduled and maintain dependable attendance.
• Follow all facility and organizational procedures to support safe and effective operations.
• Professionalism and discretion
• Strong organizational and time-management skills
• Attention to detail and accuracy
• Effective communication and collaboration
• Adaptability in a secure healthcare environment
• Provides a positive and professional representation of CFG Health Systems, LLC.
• Promotes a culture of safety for patients and employees through proper identification, reporting, documentation, and prevention
• Maintains competency and knowledge of current standards of practice, trends, and developments in related scope of job role or practice
• Adheres to infection control policies and protocols, medication administration and storage procedures, and controlled substance regulations
• Participate in ongoing quality improvement activities
• Completes required orientation as directed by the facility
• Follows facility and OSHA safety rules and procedures while on assignment
• Follows facility and CFG Health Systems Occurrence Protocol
• Upholds HIPAA and PREA regulations
• Punctual and dependable for assigned/confirmed shifts
• Maintains security clearance for the assigned facility

Skills

60 WPM typing

Strong communication

Organizational skills

Education

High School Diploma

Tools

Dictation equipment

Transcription tools

Job description

CFG Health Systems, LLC is seeking an Administrative Assistant / Medical Office Coordinator to provide administrative support, manage records, and serve as a communication liaison among healthcare staff, administration, and correctional personnel.

This role emphasizes accuracy, confidentiality, scheduling, payroll paperwork, meeting minutes, and adherence to PREA and HIPAA policies within a secure correctional health environment.