Administrative Assistant: Scheduling & Office Support

Father Flanagan's Boys' Home; United States; On-site; USD 38,000 - 62,000; Full time

Benefits offered by this job

Tuition reimbursement

401K match

No-cost health visits with Boys Town

Job summary

Boys Town is seeking an administrative professional to perform a wide range of clerical, reception, and clerical duties in a busy office. You will assist staff, volunteers, and visitors, and manage records, calendars, and meeting materials.

The role requires strong communication, multitasking, and proficiency with Microsoft Office; familiarity with confidential information is essential. The position focuses on office efficiency and professional service in a nonprofit setting.

Qualifications

• Minimum of one year of administrative or clerical experience.
• BLS certification within 90 days if in Cognitive Neuroscience department.
• CITI certification within 30 days if in Cognitive Neuroscience department.

Responsibilities

• Provides administrative support to department staff.
• Greets visitors and staff in person or via telephone and directs them to the appropriate office.
• Maintains and files departmental records including youth files, payroll, purchasing, and other documents.
• Maintains schedules and coordinates calendars for meetings; records, transcribes, and distributes meeting minutes.
• Assists in organizing events and travels arrangements; prepares expense reports.
• Tracks and prepares various reports and presentation materials for meetings.
• Performs department-specific administrative tasks as applicable per area of responsibility.

Skills

Office administration

Record keeping

Communication skills

Multitasking

Education

High School Diploma

Tools

Microsoft Office

PowerPoint

Excel

Word

Job description

Boys Town is seeking an administrative professional to perform a wide range of clerical, reception, and clerical duties in a busy office. You will assist staff, volunteers, and visitors, and manage records, calendars, and meeting materials.

The role requires strong communication, multitasking, and proficiency with Microsoft Office; familiarity with confidential information is essential. The position focuses on office efficiency and professional service in a nonprofit setting.