Administrative Assistant: Mission-Driven Office Support & PTO

Bethany; Indianapolis (IN); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

403(b) retirement plan with employer/6

Generous paid time off

Education reimbursement

Wellness program

Job summary

Bethany Christian Services is seeking an Administrative Assistant to support the assigned supervisor and unit. You will greet visitors, manage calendars, process travel and expenses, and maintain filing and contract records.

The role requires strong communication, confidentiality, and basic accounting skills, with office software proficiency. The position offers opportunities for budget assistance, meeting coordination, and cross-functional support within a faith-driven, mission-oriented team.

Qualifications

• High School Diploma or equivalent required.
• At least four years of prior office experience.
• Bi-lingual in English and Spanish or another language preferred.
• Excellent verbal and written communication skills.
• Must provide excellent and compassionate customer service.
• Ability to maintain confidentiality and meet deadlines.
• Working knowledge of office practices and basic accounting.
• Proficient with Microsoft Office Suite and related tools.
• Must have a valid driver's license and MVR acceptable driving record.
• Must show immunization records as required.

Responsibilities

• Greet and welcome visitors at front desk or reception area.
• Answer phone calls promptly and route to appropriate staff.
• Manage daily calendar and travel arrangements for supervisor.
• Maintain filing systems and assist with budgeting meetings as needed.
• Prepare meeting agendas, minutes, and distribute materials.
• Coordinate room setup, catering, and event logistics.
• Prepare and submit billing and contracts documentation.
• Support document management and data entry into contracts database.
• Assist with audits/regulatory compliance inquiries.

Skills

Verbal communication

Written communication

Customer service

Confidentiality

Time management

Bilingual English/Spanish

Attention to detail

MS Office

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Bethany Christian Services is seeking an Administrative Assistant to support the assigned supervisor and unit. You will greet visitors, manage calendars, process travel and expenses, and maintain filing and contract records.

The role requires strong communication, confidentiality, and basic accounting skills, with office software proficiency. The position offers opportunities for budget assistance, meeting coordination, and cross-functional support within a faith-driven, mission-oriented team.