Administrative Assistant - Early Education Programs

Boys Town; Omaha (NE); On-site; USD 32,000 - 42,000; Full time

Job summary

Boys Town in Omaha, NE is seeking an Administrative Assistant to support daily office operations, manage correspondence, and maintain records for multiple departments. The role requires coordinating schedules, handling travel arrangements, and preparing meeting materials with a focus on accuracy and confidentiality.

The ideal candidate will have at least one year of clerical experience, strong MS Office skills, and the ability to communicate professionally with staff and external contacts.

Qualifications

• Minimum of one year of administrative or clerical experience.
• BLS certification within 90 days of transfer or hire (if in Cognitive Neuroscience).
• CITI certification within 30 days of transfer or hire (if in Cognitive Neuroscience).
• High school diploma or equivalent preferred.

Responsibilities

• Performs general administrative functions including photocopying, faxing, typing correspondence, mail, and maintaining office supplies.
• Greets visitors and staff in person or via telephone, determines their needs and directs them to the appropriate person or office.
• Processes, maintains, and files departmental records including youth files, payroll, purchasing, work orders, and other documents.
• Maintains schedules and coordinates calendars for meetings and other events; records, transcribes, and distributes meeting minutes.
• Makes travel arrangements and completes expense reports as needed.
• Tracks, researches, and prepares various reports, material packets, and meeting/presentation materials.
• Completes departmentally specific administrative tasks as applicable per area of responsibility.

Skills

Office administration

Professionalism

Microsoft Office

Communication skills

Typing

Independent work

Education

High school diploma or equivalent

Job description

MAJOR RESPONSIBILITIES & DUTIES:

• Performs general administrative functions including photocopying, faxing, typing correspondence, mail, and maintaining office supplies.
• Greets visitors and staff in person or via telephone, determines their needs and directs them to the appropriate person or office.
• Processes, maintains, and files departmental records including youth files, payroll, purchasing, work orders, and other documents.
• Maintains schedules and coordinates calendars for meetings and other events; records, transcribes, and distributes meeting minutes. Assists in organizing events as needed.
• Makes travel arrangements and completes expense reports as needed.
• Tracks, researches, and prepares various reports, material packets, and meeting/presentation materials.
• Completes departmentally specific administrative tasks as applicable per area of responsibility.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of office administrative procedures, practices, and filing methods.
• High level of professionalism and interpersonal skills.
• Working knowledge of PC software applications with a proficient ability to utilize Windows-based programs and Microsoft Office, including PowerPoint, Excel, and Word.
• Ability to communicate with individuals at all levels in the organization and with external business contacts in an articulate, professional manner while maintaining necessary degree of confidentiality.
• Ability to work independently, prioritize projects, meet deadlines, and multi-task while maintaining quality standards.
• Ability to type accurately and proficiently at a high rate of speed.

REQUIRED QUALIFICATIONS:

• Minimum of one year of administrative or clerical experience required.
• If employed in the Cognitive Neuroscience department, Basic Life Support (BLS) certification within 90 days of transfer or hire required.
• If employed in the Cognitive Neuroscience department, Collaborative Institutional Training Initiative(CITI) certification within 30 days of transfer or hire required.

PREFERRED QUALIFICATIONS:

• High school diploma or equivalent is preferred.

• Other Duties: This job description incorporates the essential functions and duties required for this position. However, other duties may be required and assigned at times and as determined by a supervisor in order to meet the needs of the organization.

• Serves as a role model in carrying out activities and behaviors that reflect the values and principles of the Boys Town mission.

PHYSICAL REQUIREMENTS, EQUIPMENT USAGE, WORK ENVIRONMENT:

• Position is relatively sedentary in a normal office administrative environment involving minimum exposure to physical risks. Will use office equipment such as a computer/laptop, monitor, keyboard, and a general workstation set-up.

Care and respect for others is more than a commitment at Boys Town - it is the foundation of who we are and what we do.

At Boys Town, we cultivate a culture of belonging for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team - one that makes better decisions, drives innovation, and delivers better business results.

About Boys Town:

Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in downtown Omaha, Nebraska, into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977, our services branched out into the health care and research fields, offering even more career opportunities to those looking to make a real difference.

Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we are proud of their commitment to making the world a better place for children, families, patients, and communities. A unique feature for employees and their dependents enrolled in medical benefits are reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location. Additional costs savings for the employee and their dependents are found in our pharmacy benefits with low to zero-dollar co-pays on certain maintenance drugs. Boys Town takes your mental health seriously with no cost mental health visits to an in-network provider. We help our employees prepare for retirement with a generous match on their 401K or 401K Roth account. Additional benefits include tuition reimbursement, parenting resources from our experts and professional development opportunities within the organization, just to name a few. Working at Boys Town is more than just a job, it is a way of life.

This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, or veteran status. To request a disability-related accommodation in the application process, contact us at 1-877-639-6003.