Administrative Assistant: Streamlined Office Support

Boys Town; Omaha (NE); On-site; USD 32,000 - 42,000; Full time

Job summary

Boys Town in Omaha, NE is seeking an Administrative Assistant to support daily office operations, manage correspondence, and maintain records for multiple departments. The role requires coordinating schedules, handling travel arrangements, and preparing meeting materials with a focus on accuracy and confidentiality.

The ideal candidate will have at least one year of clerical experience, strong MS Office skills, and the ability to communicate professionally with staff and external contacts.

Qualifications

• Minimum of one year of administrative or clerical experience.
• BLS certification within 90 days of transfer or hire (if in Cognitive Neuroscience).
• CITI certification within 30 days of transfer or hire (if in Cognitive Neuroscience).
• High school diploma or equivalent preferred.

Responsibilities

• Performs general administrative functions including photocopying, faxing, typing correspondence, mail, and maintaining office supplies.
• Greets visitors and staff in person or via telephone, determines their needs and directs them to the appropriate person or office.
• Processes, maintains, and files departmental records including youth files, payroll, purchasing, work orders, and other documents.
• Maintains schedules and coordinates calendars for meetings and other events; records, transcribes, and distributes meeting minutes.
• Makes travel arrangements and completes expense reports as needed.
• Tracks, researches, and prepares various reports, material packets, and meeting/presentation materials.
• Completes departmentally specific administrative tasks as applicable per area of responsibility.

Skills

Office administration

Professionalism

Microsoft Office

Communication skills

Typing

Independent work

Education

High school diploma or equivalent

Job description

Boys Town in Omaha, NE is seeking an Administrative Assistant to support daily office operations, manage correspondence, and maintain records for multiple departments. The role requires coordinating schedules, handling travel arrangements, and preparing meeting materials with a focus on accuracy and confidentiality.

The ideal candidate will have at least one year of clerical experience, strong MS Office skills, and the ability to communicate professionally with staff and external contacts.