Administrative Assistant - Early Education Programs

Father Flanagan's Boys' Home; United States; On-site; USD 38,000 - 62,000; Full time

Benefits offered by this job

Tuition reimbursement

401K match

No-cost health visits with Boys Town

Job summary

Boys Town is seeking an administrative professional to perform a wide range of clerical, reception, and clerical duties in a busy office. You will assist staff, volunteers, and visitors, and manage records, calendars, and meeting materials.

The role requires strong communication, multitasking, and proficiency with Microsoft Office; familiarity with confidential information is essential. The position focuses on office efficiency and professional service in a nonprofit setting.

Qualifications

• Minimum of one year of administrative or clerical experience.
• BLS certification within 90 days if in Cognitive Neuroscience department.
• CITI certification within 30 days if in Cognitive Neuroscience department.

Responsibilities

• Provides administrative support to department staff.
• Greets visitors and staff in person or via telephone and directs them to the appropriate office.
• Maintains and files departmental records including youth files, payroll, purchasing, and other documents.
• Maintains schedules and coordinates calendars for meetings; records, transcribes, and distributes meeting minutes.
• Assists in organizing events and travels arrangements; prepares expense reports.
• Tracks and prepares various reports and presentation materials for meetings.
• Performs department-specific administrative tasks as applicable per area of responsibility.

Skills

Office administration

Record keeping

Communication skills

Multitasking

Education

High School Diploma

Tools

Microsoft Office

PowerPoint

Excel

Word

Job description

Performs a wide variety of clerical, administrative, and receptionist duties. Provides assistance to other departmental staff, volunteers, and visitors.

MAJOR RESPONSIBILITIES & DUTIES:

• Provides administrative support.
• Performs general administrative functions including photocopying, faxing, typing correspondence, mail, and maintaining office supplies.
• Greets visitors and staff in person or via telephone, determines their needs and directs them to the appropriate person or office.
• Processes, maintains, and files departmental records including youth files, payroll, purchasing, work orders, and other documents.
• Maintains schedules and coordinates calendars for meetings and other events; records, transcribes, and distributes meeting minutes.
• Assists in organizing events as needed.
• Makes travel arrangements and completes expense reports as needed.
• Tracks, researches, and prepares various reports, material packets, and meeting/presentation materials.
• Completes departmentally specific administrative tasks as applicable per area of responsibility.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of office administrative procedures, practices, and filing methods.
• High level of professionalism and interpersonal skills.
• Working knowledge of PC software applications with a proficient ability to utilize Windows-based programs and Microsoft Office, including PowerPoint, Excel, and Word.
• Ability to communicate with individuals at all levels in the organization and with external business contacts in an articulate, professional manner while maintaining necessary degree of confidentiality.
• Ability to work independently, prioritize projects, meet deadlines, and multi-task while maintaining quality standards.
• Ability to type accurately and proficiently at a high rate of speed.

REQUIRED QUALIFICATIONS:

• Minimum of one year of administrative or clerical experience required.
• If employed in the Cognitive Neuroscience department, Basic Life Support (BLS) certification within 90 days of transfer or hire required.
• If employed in the Cognitive Neuroscience department, Collaborative Institutional Training Initiative (CITI) certification within 30 days of transfer or hire required.

PREFERRED QUALIFICATIONS:

• High school diploma or equivalent is preferred.

Other Duties:

This job description incorporates the essential functions and duties required for this position. However, other duties may be required and assigned at times and as determined by a supervisor in order to meet the needs of the organization. Serves as a role model in carrying out activities and behaviors that reflect the values and principles of the Boys Town mission.

PHYSICAL REQUIREMENTS, EQUIPMENT USAGE, WORK ENVIRONMENT:

Position is relatively sedentary in a normal office administrative environment involving minimum exposure to physical risks. Will use office equipment such as a computer/laptop, monitor, keyboard, and a general workstation set-up. Care and respect for others is more than a commitment at Boys Town – it is the foundation of who we are and what we do. At Boys Town, we cultivate a culture of belonging for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation, and delivers better business results.

About Boys Town:

Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in downtown Omaha, Nebraska, into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977, our services branched out into the health care and research fields, offering even more career opportunities to those looking to make a real difference. Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we are proud of their commitment to making the world a better place for children, families, patients, and communities. A unique feature for employees and their dependents enrolled in medical benefits are reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location. Additional costs savings for the employee and their dependents are found in our pharmacy benefits with low to zero-dollar co-pays on certain maintenance drugs. Boys Town takes your mental health seriously with no cost mental health visits to an in-network provider. We help our employees prepare for retirement with a generous match on their 401K or 401K Roth account. Additional benefits include tuition reimbursement, parenting resources from our experts and professional development opportunities within the organization, just to name a few. Working at Boys Town is more than just a job, it is a way of life.

Boys Town is an equal employment opportunity employer and participates in the E-Verify program.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, or veteran status.

To request a disability-related accommodation in the application process, contact us at 1-877-639-6003.

Boys Town is a 501(c)(3) nonprofit recognized by the IRS, and all donations to Boys Town are tax deductible in accordance with IRS regulations. Boys Town follows a policy of non-discrimination in accordance with the law.