Administrative Assistant: Scheduling & Invoicing

A. M. Castle & Co.; Bedford Heights (OH); On-site; USD 27,552 - 31,684; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K match

Disability benefits

Tuition reimbursement

Job summary

A. M. Castle & Co. in Bedford Heights is seeking an Administrative Assistant to provide essential support in a metals service center environment. You will handle documentation, mail, phone routing, and visitor reception while coordinating with multiple departments to meet business needs.

The role offers 8am–5pm hours with compensation of $20–$23 per hour plus bonus eligibility, and opportunities to work with Microsoft Office tools and D365.

Qualifications

• High school diploma or equivalent required.
• Strong written and verbal communication skills.
• Ability to multi-task and manage multiple priorities.
• Proficiency with Microsoft Office applications; familiarity with D365 is a plus.

Responsibilities

• Create and maintain department/locations documents, files, and records.
• Release orders for production.
• Run reports and distribute to stakeholders.
• Answer and route phone calls courteously.
• Greet and direct visitors including vendors, customers, and staff.
• Process mail and packages; sort and distribute.
• Schedule and coordinate meetings and events.
• Order office supplies; coordinate with IT for equipment functioning.
• Process invoices and support accounting workflows.
• Collaborate with departments to respond to needs from employees, leaders, and customers.
• Draft and maintain SOPs and instructions; assist with special projects.

Skills

Communication

PC skills

Multi-tasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Access

Microsoft Dynamics 365

Job description

A. M. Castle & Co. in Bedford Heights is seeking an Administrative Assistant to provide essential support in a metals service center environment. You will handle documentation, mail, phone routing, and visitor reception while coordinating with multiple departments to meet business needs.

The role offers 8am–5pm hours with compensation of $20–$23 per hour plus bonus eligibility, and opportunities to work with Microsoft Office tools and D365.