Administrative Assistant

A. M. Castle & Co.; Bedford Heights (OH); On-site; USD 27,552 - 31,684; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K match

Disability benefits

Tuition reimbursement

Job summary

A. M. Castle & Co. in Bedford Heights is seeking an Administrative Assistant to provide essential support in a metals service center environment. You will handle documentation, mail, phone routing, and visitor reception while coordinating with multiple departments to meet business needs.

The role offers 8am–5pm hours with compensation of $20–$23 per hour plus bonus eligibility, and opportunities to work with Microsoft Office tools and D365.

Qualifications

• High school diploma or equivalent required.
• Strong written and verbal communication skills.
• Ability to multi-task and manage multiple priorities.
• Proficiency with Microsoft Office applications; familiarity with D365 is a plus.

Responsibilities

• Create and maintain department/locations documents, files, and records.
• Release orders for production.
• Run reports and distribute to stakeholders.
• Answer and route phone calls courteously.
• Greet and direct visitors including vendors, customers, and staff.
• Process mail and packages; sort and distribute.
• Schedule and coordinate meetings and events.
• Order office supplies; coordinate with IT for equipment functioning.
• Process invoices and support accounting workflows.
• Collaborate with departments to respond to needs from employees, leaders, and customers.
• Draft and maintain SOPs and instructions; assist with special projects.

Skills

Communication

PC skills

Multi-tasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Access

Microsoft Dynamics 365

Job description

Description

The Administrative Assistant is responsible for providing administrative support within the Bedford Heights location.

A. M. Castle & Co. has over 135 years of experience as a leader in the metals service center industry. We provide exceptional benefits including but not limited to medical, dental, vision, 401K match, disability benefits and tuition reimbursement.

Hours

8am - 5pm

Compensation

$20 - $23/hr + bonus eligible

Primary Responsibilities/Accountabilities

• Creates and maintains department/locations documents, files, and records.
• Release orders for production.
• Runs reports.
• Courteously answers and routes phone calls.
• Greets and directs visitors (vendors, sales calls, customers, employees).
• Prepares, processes, receives, sorts, and distributes mail and packages.
• Schedules and coordinates meetings and/or events.
• Orders office supplies and works with IT to ensure office equipment is functioning properly.
• Processes invoices.
• Collaborates with employees in various departments to respond to employee, leader, and/or customer needs.
• Drafts and maintains standard operating procedures and instructions.
• Assists with special projects as requested.

Qualifications

• High school diploma or equivalent
• PC skills
• Ability to multi-task
• Excellent oral and written communication skills
• Microsoft Word, Excel, PowerPoint and Access experience is a plus
• Previous administrative experience is a plus
• Knowledge of Microsoft D365
• Experience in steel warehousing and distribution is helpful

We are an Equal Opportunity Employer

Please view Equal Employment Opportunity Posters provided by OFCCP

Company Overview

Founded in 1890, A. M. Castle & Co. is a global distributor of specialty metal and plastic products and supply chain services, principally serving the producer durable equipment, oil and gas, commercial aircraft, heavy equipment, industrial goods, construction equipment, retail, marine and automotive sectors of the global economy. Its customer base includes many Fortune 500 companies as well as thousands of medium and smaller-sized firms spread across a variety of industries. Within its metals business, it specializes in the distribution of alloy and stainless steels; nickel alloys; aluminum and carbon. Together, Castle operates service centers located throughout North America, Europe and Asia.