Administrative Assistant — Scheduling & Front Desk Support

Family & Children's Services; Oklahoma City (OK); On-site; USD 28,000 - 36,000; Full time

Job summary

Talentify in Oklahoma City is seeking an administrative support specialist to assist clinical staff with clerical duties and routine business tasks. You will answer calls, schedule appointments, prepare correspondence, and maintain records while supporting a trauma-informed, recovery-focused service environment.

Requirements include high school or GED, basic computer and word processing skills, and the ability to work with staff and visitors.

Qualifications

• High School or GED and related experience preferred; or equivalent combination.
• May be required to obtain First Aid and CPR certification.
• Ability to read and interpret documents; write routine reports and correspondence.
• Ability to operate a computer and typewriter; use word processing software.

Responsibilities

• Schedule appointments for staff and route calls.
• Answer telephone and provide information to callers.
• Prepare routine correspondence and minutes.
• Maintain files and records; handle mail and reports.
• Attend meetings and take notes as needed.
• Travel may be required for agency business.

Skills

Administrative support

Customer service

Data entry

Word processing

Telephone handling

Scheduling

Visitor greeting

Team collaboration

Communication

Education

High School or GED

Equivalent education/experience

Tools

Word processing software

Typewriter

Personal computer

Job description

Talentify in Oklahoma City is seeking an administrative support specialist to assist clinical staff with clerical duties and routine business tasks. You will answer calls, schedule appointments, prepare correspondence, and maintain records while supporting a trauma-informed, recovery-focused service environment.

Requirements include high school or GED, basic computer and word processing skills, and the ability to work with staff and visitors.