Clinical Reception & Administrative Specialist

Oklahoma Treatment Services; Tulsa (OK); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Basic Life Insurance

Voluntary Life Insurance

401(k) with match

PTO + Sick Leave

Paid Holidays

Floating Holidays

Sundays Off

Job summary

Oklahoma Treatment Services is seeking a receptionist to ensure smooth, professional presentation of the reception area and effective coordination with patients and clinic guests. The role supports administrative functions and patient flow in a methadone treatment setting.

The position requires a high school diploma and clerical experience, with duties including payments, charting, intake assistance, and coordination with counselors.

Qualifications

• High school diploma or equivalent.
• Experience with administrative or clerical work.

Responsibilities

• Process payments from patients at the reception window and inform the clinic administrator of overdue balances.
• Reconcile daily deposits with software reports of patient payments.
• Label and control patient urine samples submitted for testing and check temperatures.
• Track monthly drug screen sample collection for each patient and ensure monthly tests on admission.
• Answer and direct calls from a multi-line phone system.
• Greet patients and communicate messages or flags from staff.
• Maintain tidy reception area and handle routine clerical tasks.
• Open patient charts for new patients and guide intake through the process.
• Coordinate with program administrator to assign a primary counselor and set up payment accounts.
• Fax dual-enrollment forms to other methadone programs.
• Report suspicious activity or abuse to the appropriate authorities.

Skills

Administrative experience

Clerical skills

Attention to detail

Education

High school diploma

Job description

Oklahoma Treatment Services is seeking a receptionist to ensure smooth, professional presentation of the reception area and effective coordination with patients and clinic guests. The role supports administrative functions and patient flow in a methadone treatment setting.

The position requires a high school diploma and clerical experience, with duties including payments, charting, intake assistance, and coordination with counselors.